CREDITORS SUPERVISOR (ALL INDUSTRIES)

• Full function Creditors Supervisor.
• Have 7 Creditors Clerks reporting to;
• Sign and check recons done by clerks;
• Book value of all Creditors +-178 Million;
• Authorize for payments;
• Do payment runs on Syspro;
• Sign off all manual processing to GL Codes;
• Authorize all Sundry payments;
• Complete Credit Applications and review;
• Terms and Conditions on Credit Applications;
• Keep cash flow schedule updated on a monthly base (all creditors payments);
• Load payments on Nedbank;
• Release payments on Nedbank;
• Cash flow (Creditors side);
• Ensuring that Clerks are aware of Deadlines;
• Ensure that the GRN Suspense balance on Syspro;
• Month End Reports;
• Run open purchase order report and send it to Branch Managers;
• Managers;
• Analise GRN Suspense report;
• Total Creditors book value +-219 Million;
• Ensuring compliance with relevant policies, procedures and regulations.
• Write Standard Operating Procedures for Creditors Department
• Internal Audits

• Have 3 Creditors Clerks, a Senior Creditors Clerk and a Cashbook Clerk reporting to me;
• Release purchase orders on SAP;
• Check GL Codes and Cost Centers;
• Reviewing and signing creditor recons;
• Load all Manual payments on Standard Bank;
• Do monthly payment runs on SAP;
• Ensuring that Clerks are aware of deadlines;
• Ensure the team meets the deadline;
• Run Month End Reports;
• General Ledger Report;
• Blocked Invoice Report;
• Vendor Balances in Local Currency Report;
• Periodic Balances in Local Currency Report;
• Creditors Ageing Report;
• Reconcile the creditor general ledger accounts to the creditor’s ledger.

Analysis of reports

• Analyzing the creditors ledger to ensure that there are no unpaid invoices in 60,90 and 120 days;
• Analyzing the Good Received not invoiced report to ensure that receipted items are processed on the creditor’s ledger;
• Assist the clerks with queries;
• Ensure that the creditors department are meeting the key performance indicators;
• Provide feedback to the financial accountant on the old items on the creditors ageing and outstanding items on the GRIR account.

Foreign payment

• Volvo Sweden reconciliation balancing to discounted Bills and creditors ledger;
• Compile 4 ledgers to do recon;
• Convert USD ledger to Rands;
• Maintain a good relationship with Volvo Sweden to resolve queries;
• Account for additional Good in Transit on the reconciliation;
• Terex reconciliation to creditor’s ledger;
• Prepare the BOP forms to pay all foreign creditors;
• Purchase spot cover for the difference between the invoice and the FEC on payment;
• Volvo South Africa reconciliations with the book value of +- 25 million per month;
• Compiling of Creditors Clerk KPI Scoring.

Cashbook Clerk
July 2011 To December 2011

• Full cashbook function;
• Reconciliation of 7 banks;
• Petty cash & reconciliation;
• Float R50 000.00;
• Capturing and preparing of Cashbook payments on SAP;
• Preparing payment for monthly;
• Rent +- 8 branches;
• Telkom accounts for all Branches.

Creditors Clerk
October 2009 June 2011

• Full function creditors (SAP);
• Capture creditors invoices;
• Reconcile accounts to general Ledger;
• Opening of new suppliers;
• Capture local C.O.D. payments;
• Resolve queries on accounts;
• Handling & reconciliation of petty Cash;
• Payment of local travel expenses;
• Book value of +- 2.5 million.

• 5 cashbooks (full function);
• General ledger reconciliations;
• Bank reconciliations: 5 x STD bank;
• Prepare payments via eft on Std Bank, work on Syspro;
• Capture invoices for creditors on Syspro, creditors recons;
• Handling & reconciliation of petty cash;
• Foreign payments;
• Full function debtors;
• PAYE (EMP201) returns;
• Salary journals;
• Weekly casual wages.

• General Reception Duties;
• Answering of SDX Switchboard;
• 200 Incoming Lines and 320 Extensions;
• Handling & Balancing of Petty Cash; Receiving of Non-Stock;
• Orders on Syspro 6.0;
• General Filing;
• Ordering and issuing of stationery.

• Cashbook (full function);
• Bank reconciliations: 2 x std bank 2 x FNB 5 x foreign banks;
• Prepare payments via eft on standard bank;
• Bank, work on Syspro 6.9;
• Capture invoices for creditors on Syspro;
• Handling all cellphone contracts & payments;
• Handling & reconciliation of petty cash;
• Fixed asset recon and balancing to general ledger;
• Cash flow to head office;
• Vat returns.

Girl Friday/Receptionist
28 June 2000 To December 2005

• Answering & maintenance of Switchboard (Alcatel);
• General reception duties;
• Posting of statements & Invoices;
• Handling collection & posting of cheques;
• Overflow typing from Technical Department & Operations Assistant;
• Handling & balancing of petty;
• Cash -receiving of non-stock orders on Syspro 6.0;
• General filing;
• Ordering and issuing of stationery.

• Dealing with customers daily;
• Signing of legal documents;
• Payment arrangement;
• Drawing of reports on system (CBS);
• ITC;
• Typing on MS Word.

Switchboard Operator
May 1997 To February 1998

• Answering siemens Samsung Master 3 ems 601;
• 80 incoming lines 200 extensions;
• Answering BTS 128, 27 incoming lines; and 97 extensions;
• Data capturing

City Paint & Tool
Receptionist
May 1997 To February 1998

• Answering switchboard;
• Filing clerk;
• Pricing;
• Invoicing;
• General admin duties.

• Switchboard (Plessey);
• Controlling of files send to H/O;
• Typing of all office;
• Correspondence;
• Banking;
• Filing;
• Petty cash.

• Answering switchboard;
• Filing;
• Telesales;
• Typing of business letters.