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Leading distributor and supplier of bearings and power transmissions. : Expeditor / Acting Outbound Team Leader. From 2022-09 To Current Duties
- Fast tracking all branch network requirements.
- Action communication with branch network at all times via both emails and telephonically
- Ensure all manually documents for shipments are controlled and processed where necessary.
- Ensure interdepartmental communication for improved coordination of product operations.
- Monitor project deliveries timelines and check work against company requirements and specifications as well as ensure compliance with regulation.
- Collaborate with branch managers / sales teams for updates on delivery timelines.
- Compile records and reports as well as progress for the warehouse staff.
- Check on Inventory levels to ensure smooth expediting of orders.
- Releasing orders placed by branches and ensure that orders are shipped to all
- the customers timely.
- Resolving all queries from branches .
- Managing outbound staff and allocating the responsibilities
Mining : Expeditor - Purchasing From 2021-07 To 2022-01 Duties
- Expediting assigned purchase orders to ensure all requirements specified in the purchase orders are accomplished, including documents delivery, Efficient co-ordination and timely delivery via SAP.
- Monitoring and follow up open purchase orders (back orders)
- Ensure that goods are transferred to Various mines E.G Venetia Mine, Debswana Mine, Namdeb Mine, and Jwaneng Mine .
- Facilitate the flow of material between various departments and parties
- Meeting and collaborating with management to assess reliability of suppliers and vendors, and to identify solutions for ongoing problems.
- Performing Clerical duties within purchasing department and maintaining accurate records and file activities.
- Following establishment guidelines instructions, policies and procedures.
- Assisting with Capturing of invoices for payment on SAP.
- Expediting of invoices for payment VIA GWB – GLOBAL WORK BENCHMARK web – based system on BPM- Business process management version 9.12.
- Navigate on GWB to resolve invoice queries and search for documents.
- Process and query resolution of vendor and customer invoices.
- Resolve all outstanding invoices for vendors and suppliers for payment on GWB
Logistics and Supply Chain : Purchasing Clerk From 2017-07 To 2020-10 Duties
- Co-coordinating, preparing and in -time releasing purchasing orders based on material demand quantity from material planning, warehouse and manufacturing requirement.
- Processing all purchase orders and purchase-related transactions via SAP and forward them to the suppliers.
- Monitoring and follow up open purchase orders (backorders).
- Resolve purchase orders, delivery documents and invoice queries on a daily basis
- Query price differences with the procurement department
- Initiate and supervise returns of goods of poor quality, not ordered and /or damaged goods
- Expediting of the orders placed from all the suppliers.
- Monitoring and report of actual material spend vs theoretical spend on monthly basis
- Involves in Monthly stock take and ensure accurate counts are submitted to the warehouse manager
Duties
- Determine and recommend purchase of required material
- Maintain production schedules to manage inventory at planned level
- Buy materials, components and equipment for design and development as well as production.
- Evaluate and assess vendor performance.
- Develop and build new supply source in order to meet the production requirement.
- Perform cost analysis of material and suppliers
- Develop and implement cost reduction strategies.
- Maintain and manage inventory control
- Prepare and communicate detailed plans and schedule.
- Ensure compliance of quality standard and assurances in materials and product delivery.
- Collaborate with sales Team
- Liaise with suppliers for stock shortage and overstock
- Sourcing Food, Non-Food, Liquor and beverages.
- Creating of Purchase orders on SAP
- Checking of invoices and capturing invoices on SAP.
- Responsible for correct invoicing of all export in conjunction with finance department
- Tracking shipments and providing up to date progress reports to customers
- To Interface with Africa Sales to ensure all orders for export are expedited Timeously
- To Coordinate and ensure that procurement of product complies with the relevant export requirements such as shelf life and correct certification
- Coordinating the receiving and correct inventory management of export stock.
- To coordinate all export activities with the relevant freight forwarding company ensuring compliance and shortest possible delivery lead time.
- To Coordinate and supervise all required inspection activities.
- Making sure all documentation Example Certificate of Analysis are available before inspection conducted on the shipment by Bureau VERITAS.
Expeditor 01 July 2010 to February 2011
- Placing of Purchase orders on SAP
- Expediting of purchase orders
- Tracking procured orders
- Co-ordinate logistics of incoming material shipment
- Maintain inventory of material ordered, status and receipts
- Monitoring of open lines in SAP
- Liaise with suppliers in terms of none and short deliveries
- Send report regarding order deliveries to internal and external customers
- Handle queries regarding none and short deliveries
Receiving Supervisor 01 March 2010 to 30th June 2010
- Train and manage receiving personnel in all policies and procedures of the company
- Overseer and participate in the timely receipt of incoming shipment and storage according to commodity group and company standard through SAP
- Ensure that all receiving functions that affect the store inventory are processed accurately by verifying purchase orders and timely close off on month end
- Ensure the accurate processing of returns – to vendor / credit notes
- Maintain an orderly and neat receiving area, communicating with material management and procument department
- Ensure that stock received has been quality checked and the swift hand over has been done between the receiving and stores.
- Monitoring of open lines on SAP
Supervisor Bonded Warehouse / Export Clerk Warehouse 01 April 2008 to 28th February 2010
- Import and Export capture on magic system and easy clear
- Framing export entries on easy clear system
- Handling all documents for incoming shipments
- Liaising with customs and attending to queries e.g. stop notes, acquittals
- Supervising data captures stores staff for bonded warehouse
- Handling all warehouse queries internal and external
- Following up on incoming shipment from clearing agents
- Management of stock
Retail - Wholesale : Sale Consultant From 2016-01 To 2016-12 Duties
- Greet Customers
- Customer service in all areas responsible for sale of all CTM products
- Building customer rapport and provide customer with information
- Follow up with customer quotations
- Price change and libelling as well as keep track of inventory.
- Problem resolution
- In Charge of all daily Sales, data capture and stock taking.
: Purchasing Administrator From 2008-04 To 2015-05 Duties
- Co-coordinating, preparing and in -time releasing purchasing orders based on material demand quantity from material planning, warehouse and manufacturing requirement.
- Processing all purchase orders and purchase-related transactions via SAP and forward them to the suppliers.
- Monitoring and follow up open purchase orders (backorders).
- Resolve purchase orders, delivery documents and invoice queries on a daily basis
- Query price differences with the procurement department
- Initiate and supervise returns of goods of poor quality, not ordered and /or damaged goods
- Expediting of the orders placed from all the suppliers.
- Monitoring and report of actual material spend vs theoretical spend on monthly basis
- Involves in Monthly stock take and ensure accurate counts are submitted to the warehouse manager
Duties
- Determine and recommend purchase of required material
- Maintain production schedules to manage inventory at planned level
- Buy materials, components and equipment for design and development as well as production.
- Evaluate and assess vendor performance.
- Develop and build new supply source in order to meet the production requirement.
- Perform cost analysis of material and suppliers
- Develop and implement cost reduction strategies.
- Maintain and manage inventory control
- Prepare and communicate detailed plans and schedule.
- Ensure compliance of quality standard and assurances in materials and product delivery.
- Collaborate with sales Team
- Liaise with suppliers for stock shortage and overstock
- Sourcing Food, Non-Food, Liquor and beverages.
- Creating of Purchase orders on SAP
- Checking of invoices and capturing invoices on SAP.
- Responsible for correct invoicing of all export in conjunction with finance department
- Tracking shipments and providing up to date progress reports to customers
- To Interface with Africa Sales to ensure all orders for export are expedited Timeously
- To Coordinate and ensure that procurement of product complies with the relevant export requirements such as shelf life and correct certification
- Coordinating the receiving and correct inventory management of export stock.
- To coordinate all export activities with the relevant freight forwarding company ensuring compliance and shortest possible delivery lead time.
- To Coordinate and supervise all required inspection activities.
- Making sure all documentation Example Certificate of Analysis are available before inspection conducted on the shipment by Bureau VERITAS.
Expeditor 01 July 2010 to February 2011
- Placing of Purchase orders on SAP
- Expediting of purchase orders
- Tracking procured orders
- Co-ordinate logistics of incoming material shipment
- Maintain inventory of material ordered, status and receipts
- Monitoring of open lines in SAP
- Liaise with suppliers in terms of none and short deliveries
- Send report regarding order deliveries to internal and external customers
- Handle queries regarding none and short deliveries
Receiving Supervisor 01 March 2010 to 30th June 2010
- Train and manage receiving personnel in all policies and procedures of the company
- Overseer and participate in the timely receipt of incoming shipment and storage according to commodity group and company standard through SAP
- Ensure that all receiving functions that affect the store inventory are processed accurately by verifying purchase orders and timely close off on month end
- Ensure the accurate processing of returns – to vendor / credit notes
- Maintain an orderly and neat receiving area, communicating with material management and procument department
- Ensure that stock received has been quality checked and the swift hand over has been done between the receiving and stores.
- Monitoring of open lines on SAP
Supervisor Bonded Warehouse / Export Clerk Warehouse 01 April 2008 to 28th February 2010
- Import and Export capture on magic system and easy clear
- Framing export entries on easy clear system
- Handling all documents for incoming shipments
- Liaising with customs and attending to queries e.g. stop notes, acquittals
- Supervising data captures stores staff for bonded warehouse
- Handling all warehouse queries internal and external
- Following up on incoming shipment from clearing agents
- Management of stock
Entertainment - Leisure : Customer Service / Hostess From 2004-10 To 2008-03 Duties
- Welcoming guest
- Taking orders and processing orders using micros system
- Handling customer queries and complaints.
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