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Consulting : Human Resources Administrator From October 1993 To February 1995
Duties
Various Temporary Assignments
Trident Insurance
Receptionist
February 1995
Stannic
Legal Typist
December 1994
JH Isaac Group
Secretary
August to October 1994
Gauteng Provincial Government
Personal Assistant
June 1994
Rand Mines Properties
Secretary
April 1994 to May 1994
Afrox Limited
Departmental Secretary
February 1994
Anglo American Properties
Secretary
October 1993
Building - Construction : Personal Assistant From March 1995 To July 1998
Duties
Typing Letters, Memos, Faxes; Site visits, Filing; Faxing; Updating Minutes; Screening calls; Arrange Travelling Bookings; Training of admin staff and new staff members; Relief at Reception; Making of drawing prints; Issuing of drawings; Liaison with other branches advising them of new projects received from clients; E-Mailing Documents; Data Capturing Typing of Invoices and General Administration.
PA to Development Manager/Procurement Manager
Typing legal documents, Shorthand, Longhand, Speedwriting, Banking, Managing budget for upcoming projects; Granting Funds for Community Projects; Presentation; Faxing, E-Mail;; Screening calls, Relief at Reception; Arranging Travelling Bookings; Filing; Liaison with other Training Departments of different branches; Data capturing on Excel; Access; Approval of funds application; issue of tax revenue certificates to clients for the work rendered and General Administration
Manufacturing : Human Resources Administrator From March 2005 To July 2007
Duties
Managing communications written (filing, faxing, emailing) and verbal (telephone direct) for HR Manager; Setting up meetings; Typing of all HR related correspondence. Formulate HR policies and procedures; performance management for Junior staff.
Drafting and Placing job adverts on Electronic web sites; also sending out job specs to recruitment companies; Coordinate all recruitment of new employees; Screening CVs; Short listing candidates; identify, generate and attract top talented candidates in the market.; reference checking; filling the jobs and building the companies internal database. Assistance in soliciting feedback from interviews; Researching and sourcing candidates; Scheduling interviews with management and candidates where required; Organizing interview packs and required information;
Taking minutes of Employment Equity/ Shop Stewards and HR meetings; Arrange and co-ordinate all disciplinary actions and employee meetings, Set up Disciplinary meetings with staff, Sit in internal disciplinary enquiries and Typing of Charge Sheets/ Letters after the outcomes of hearing. Assist in CCMA referrals. Negotiated wage increase with unions for staff members.
Typing letters of appointments, Letters of offer. CCMA Referrals; Updating MMIS for Directors on Excel; Updating the Employment Equity Plan and Report and submitting it to the Dept of Labour; Assist Auditors with Audit requests.
Managing applications for Study Aid, Coordinate the Apprentice/ Learnership intake programme, Maintain and update training record keeping systems; Compile monthly training report, Confirm course booking with Training Providers, Interacting with SETA, updating and submitting the WSP. Managing Study Loans, Scholastic Assistance and Housing Assistance application for staff; Managing WCA applications and.
Supports assigned administrative and office personnel for the purpose of providing assistance with their functions, Maintains an inventory of items (e.g. handbooks, applications, personnel forms, etc.) for the purpose of documenting and/or providing reliable information, collect incoming publications for training courses and investigate other training opportunities for staff, record all training completed by employees in the HR Database, maintain the HR Data Base and regularly update the personnel, update the Staff Handbook as and when requested by the HR Manager.
Managing Motor Fleet Insurance Claims for Employees; Follow-up on outstanding claims; Managing Cheque Requisitions; Updating Insurance premiums monthly; Updating vehicle registration numbers. Liaise with other Franchises; Directors; Staff member and External clients. Organizing and handing out birthday cards to staff; General office admin; Coordinating induction of new employees.
Engineering : Secretary From January 1987 To January 1994
Duties
Typing Invoices, Statements; Filing; Banking; Switchboard Operator; Assist In Accounts; Cheque Verifying; Opening New Accounts; Credit Checks; Sales over the counter and telephonically; Stock Taking; Dispatching Goods and General Office Administration
Building - Construction : Secretary (Projects) From Jan 2001 To Feb 2005
Duties
Liaising with various business partners; Clients, Government Departments; Assist Company Secretary with administration also with CEO typing of letters; legal documents memos to clients; Training of admin staff; Typing Manco, Exco Procurement Reports, Taking Minutes of meetings,
Letters; Arrange International and Local Travel Bookings; Screening calls; Faxing; E-Mail; Management Diary Electronically; Typing Legal Documents; Proposals and Lease Agreements; Deed of Sales, Gather reports of all departments and collate Manco and Procurement and Exco Packs; Evaluation of Tenders and Projects ; Relieve at reception.
Maintain records and Inventory of all occupants who took occupation of our houses, and prepare a report
Compile, update database of all our service providers like:
Department of Housing in, Gauteng, Pretoria, Port Elizabeth, Cape Town KZN, Nelspruit and Limpopo
Deed office in, Pretoria, and Gauteng
Customer service in terms of applicants queries and to check if applicant has brought all documentation required.
Drafting, advertising tenders on the newspapers, binding tender documents, collecting tender documents.
Advising clients of requirements to submit the tender.
Admin work
Banking : Human Resources Administrator From August 1998 To Dec 2000
Duties
Formulate HR policies and procedures; Performance Management; Compiling all monthly recruitment reports; Maintained and administered accurate personnel employment records; Typing letter of offer and appointments; Process leave applications; Advertise vacancies internally and externally; filling the jobs and building the companies internal database; Screening CVs; Short listing candidates; Scheduling interviews with management and candidates where required, Interviewing and short listing candidates; Organizing interview packs and required information; Training and General Human Resources Administration; Managing newspaper subscriptions; Logging of all IT complaints and issues and coordination with outsourced IT Company.
Updating Liability Report; Updating Asset Organisers; Requesting Traveling Books and Cards to Europe and America; Update Medical Reports for Plus Account Holders, Faxing; E-Mail; Filing; Liaising British Airways and Rennies Travel; Data capturing; Buying groceries; Stationery
Consulting : HR Secretary From August 2007 To December 2011
Duties
PA to the HR Manager / Financial Manager
2007-8 to 2011-2
Answering calls and directing them; Electronic Diary Management; Setting and scheduling of meetings; Scheduling interviews with management and candidates where required; Updating the Employment Equity Report and submitting it to the Dept of Labour; Setting up interviews; Typing Letter of offers, Letter of employment and Contracts; Leave recons; Compiling all monthly recruitment reports; Communicating with Employment Agencies Organizing and handing out birthday cards; Updating staff details and exporting report to the HR Manager; Updating of Company policies, Updating of Staff appraisal forms; manage completed appraisal forms and filing them as per departments. Arranging refreshments for directors; Arranging flight bookings; Car hires and Accommodation.
Support the Chairman and the CEO of the company in the absence of their PA.
Managing communications – written (filing, faxing, emailing) and verbal for the HR Manager, Financial Manager
HUMAN RESOURCES:
Support the Chairman and the CEO of the company in the absence of their PA.
Answering calls and directing them; Electronic Diary Management; Scheduling and setting up of meetings; Scheduling interviews with management and candidates where required; Updating the Employment Equity Report and submitting it to the Dept of Labour; Typing Letter of offers, Letter of employment and Contracts; Leave recons; Compiling all monthly recruitment reports; Communicating with Employment Agencies Organizing and handing out birthday cards; Arranging refreshments for directors; Arranging flight bookings; Car hires and Accommodation.
FINANCE:
Typing Financial Audited Statements; Managing petty cash and balancing; Payment of traffic fines for fleet cars; Credit Card Recon
HR Secretary
2011-2 to Current
Answering calls and directing them
Electronic diary management
Setting and scheduling of meetings
Scheduling interviews with management and candidates where required
Updating the employment equity report and submitting it to the dept of labour
Setting up intrvies
Typing letter of offers
Letter of employment and contracts
Leave recons
Compiling all monthly recruitment reports
Commuinicating with employment agencies organizing and handling out birthday cards
Updating staff details and exporting reort to the HR Manager
Updating of company policies
Updating of staff appraisal froms
Manage completed appraisal forms and filing them as per departments
Arranging refreshments for directors
Arranging flight bookings, car hires and accomodation
Support the chairman and the CEO of the company in the absence of their PA
Government - Civil Service : Personal Assistant From 2012-1 To current
Duties
outgoing; Draft and finalise minutes; Prepare and edit reports; Coordinates inputs to the Units from various sources; Organise meetings, Events, Conferences, Workshops, Book Accommodation, Travel Arrangements, Car hires and Catering Coordinates events for the Units and Senior staff; . Screen calls; Electronic Diary Management; Setting and scheduling of meetings; Draft correspondence on behalf of Supervisors, Professional Staff in the Units; Lay out reports on the software; Facilitate translation of documents in other AU languages
Government - Civil Service : Personal Assistant From 2012-1 To current
Duties
outgoing; Draft and finalise minutes; Prepare and edit reports; Coordinates inputs to the Units from various sources; Organise meetings, Events, Conferences, Workshops, Book Accommodation, Travel Arrangements, Car hires and Catering Coordinates events for the Units and Senior staff; . Screen calls; Electronic Diary Management; Setting and scheduling of meetings; Draft correspondence on behalf of Supervisors, Professional Staff in the Units; Lay out reports on the software; Facilitate translation of documents in other AU languages
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