Human Resource Executive/Head HR, HR Manager, General Manager/Director  (Any)

• To provide leadership to the Human Resources Department and to support the Chief Executive Officer in an endeavour to make SAHRA the employer of choice.
• Provide leadership to the department by ensuring that the department has a strategy that is aligned to SAHRA’s corporate strategy and mandate and is managed in accordance with the principles of good governance.
• Coordinate the budget activities of the department, sound management of financial resources and reporting in line with SAHRA’s policies and national legislation.
• Promote sound interpersonal relations and open and honest communication across the board in order create conditions that are conducive for all employees in the department to reach their full potential and to contribute to the department’s and SAHRA’s strategic objectives.
• Formulate departmental policies, procedures and systems aimed at building efficient and effective business administration practices within the department.
• Develop and implement an effective, efficient knowledge management system;
• to preserve the department’s intellectual property, ensure the veracity of its information and facilitate best practice sharing within the department and SAHRA broadly.
• Ensure that SAHRA fulfil its legislative mandate of the conservation and management of all the country’s heritage resources for the benefits of current and future generations.

Training and Development

• Developed a Training and Development Strategy
• Revise and Amend Training and Development Policy
• Develop Work place skills and Training Plan

Policy Development and Administration

• Formulate departmental policies procedures and systems aimed at building efficient and effective business administration practices within the unit

Recruitment and Selection

• Ensure that vacant funded posts are filled within specified timeframes
• Revise, amend Recruitment and Selection Policy

Labour Relations

• Implementation of Organisational Rights Agreement
• Ensure compliance with Labour legislation in SAHRA
• Ensure that grievances are managed within the legislated time frames
• Ensure that Union meetings are properly convened and minutes are released within the specified time frames
• Manage the Salary negotiations process

Financial Management

• Co-ordinate the budget activities of the unit, sound management of financial resources and reporting in line with SAHRA's Policies.

Human Resource Planning

• Developed a Five year Human Resources Plan

Performance Management

• Implementation of a Performance Management System
• Ensure Quality Controls of PMS specially for Senior Management

Organisational Development

• Management and implementation of the OD Process outcomes
• Implementation of Job Grading System
• Quality Control of Job Descriptions

Staff Retention

• Developed Reward and Recognition Strategy
• Implement an Employee Wellness Program

Leadership and Management

• Developing strategic plans and operations plans
• Identify, assess and inform the Board of Directors of internal and external
• issues that affects the organization.
• Advisor to the Board of Directors on all aspects of the organizations activities
• In addition to the Chair of the Board, act as a spokesperson for the
• organization.
• Development of Strategic Goals and Objectives for Strategic Plan

Operational planning and management

• Develop an operational plans which will incorporate goals and objectives that work towards the strategic direction of the organization.
• Ensure that the operation of the organization meets the expectations of its clients, Board and Shareholders.
• Oversee the efficient and effective day-to-day operation of the organization.
• Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board accordingly.
• Manage stakeholder relationships.
• Provide support to the Board by preparing meeting agenda and supporting materials, program planning and management. Oversee the planning, implementation and evaluation of the organisations activities and services.
• Ensure that services rendered by the organisation contribute to th organisation’s mission statement, goals and objectives.

Human Resources Planning and Management

• Determine staffing requirements for organizational management and program delivery.
• Oversee the implementation of the human resources policies, procedures and practices including the development of job descriptions for all staff.
• Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.
• Ensure that sound recruitment interview and selection of staff procedures are
• followed.
• Ensure that all staff receives an orientation to the organization and that appropriate training is provided.
• Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an
• annual performance review.
• Coach and mentor staff as appropriate to improve performance.
• Progressive Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures.

Financial Planning and Management

• Preparation of comprehensive annual budgets
• Acquisition of adequate funding for the operation of the organization
• Research funding sources, oversee the development of fund raising plans if andwhen required to increase the capital of the organization.
• Approve expenditures within the authority delegated by the Board.
• Analysis of Financial Statements Ensure that sound accounting procedures are applied in accordance with GAAP principles is followed.
• Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization.Provide the Board with comprehensive, regular reports on the revenues and expenditures of the organization.
• Ensure that the organization complies with all legislation covering taxation and other relevant statutory government payments. Sign contracts, leases, service level agreements, licenses and any other binding agreements on behalf of the organization.

Responsible for supporting the Executive Management Team towards achieving the
core strategy of the organisation. Ensure unit performance and business plan
achievement.
Ensure that business plans are developed to ensure the long term sustainability of the
Human Resources unit. Deliver on business plans through ensuring that the unit
operates within budget and scope. Implement an HR Strategy for the organisation and
ensure that the HR environment is progressive, supportive, fair and equitable.

• Effective management of projects, processes, etc., in line with risk management principles
• Effective management of Division’s special projects
• Ensure that project plans are accurate through effective scheduling of the activities required for successful completion
• Ensure that best practice standards, specifications and processes are integrated with relevant project plans and designs
• Monitor that project implementation takes place within the agreed parameters for deliverables on time, within budget and scope
• Monitor that statutory regulations are applied in all projects
• Design, Development, & Management of Division Strategic & Operational Plan & Budget;
• Design, implementation, and management of processes & procedures
• Create a motivating environment for subordinates (e.g., more responsibility, feedback, coaching & mentoring).
• Effective contribution to management, systems, and processes.
• Coordinate harmonious working relationships with all other business units
• Align the human resource division’s strategic & operational plans with other divisions, and ensure alignment with the organisation strategic objectives.
• Ensure that the appropriate human resource systems are developed and implemented so that employees receive advice on career opportunities and the requirements to achieve personal growth
• Over sea and participate in the training and development requirements of
• Management by ensuring that the necessary structures and systems are in place
• Ensure that all EE programmes and plans are in place and adhered to
• Ensure that succession plans are in place
• Ensure that employees and team roles are well defined and clarified and that competencies and learning paths are developed to maximise human capacity and capability
• Mentor senior managers towards personal growth
• Develop and implement an induction program for senior management
• Ensure all recruitment process are followed
• Identify potential conflict situations and minimise the impact within operations
• Union negotiations and bargaining

Industrial Relations
Preparation for disciplinary Enquiries, Grievances including day to day labour issues, Ensuring That Disciplinary Hearings are conducted within the legal parameters of the LRA.
Liaison and appearance in CCMA/Bargaining (MEIBC) councils Conciliation and Arbitration
Monitor the outcome of disciplinary hearing to identify trends, sanctions and ensuring consistency in application of disciplinary actions
Liaising with certain Employer Organisations such as SEIFSA, Unions and Metal Industry, Collective bargaining
Providing counselling for staff
Continually monitor compliance with relevant legislation and report non-compliance to mangers
Implement and ensure compliance to labour legislation and company policy

Payroll-Remuneration and Benefits
Process weekly wages and manage monthly payroll
Administer and manage employee benefits such as Provident/Pension Fund, Medical Aid, UIF, COID contributions
Year End Adjustments, Staff increases, Annual Bonuses

SARS Tax- Easy File
P.A.Y.E. Returns, EMP501, IRP5, Handling of SARS Disputes, UIF Returns, SDL Levies, etc.

Training and Development
Assisting Line Managers with identification of training and development needs for staff
Source possible service providers for external training
Present staff induction program for new appointments
Participate in conducting and improving induction training
Implement training, development and succession planning
Conduct Training workshops and Group processes such as group problem solving as and when necessary
Participate in implementation of skills development plan and report

Recruitment
Recruitment, Selection and placement
Preparation of authorization forms and recruitment needs for Line managers
Advise Line Managers of organisational structures, job levels and content to ensure a productive and professional workforce
Co-ordinate placement of external and internal staff by short listing suitable candidates for line managers
Interview candidates and provide guidance on suitability and remuneration packages
Conduct reference checks

Performance Management
Training Needs analysis
Development interventions to address needs to improve productivity
Conduct interventions to address needs to improve productivity
Conduct workshops to educate line management and employees on PM system
Provide support to line management on Performance Management issues
Co-ordinate effective counselling of staff in all situations
Monitor employee well-being framework
Counsel and advice staff
Continuously ensure support of health and well being program by employees

Health and Safety
Ensure the company is compliant with the Health and Safety Act,
Liaising with the Safety Representatives and ensuring that representatives are fully equipped in order to manage health and safety.
Processing Workman’s Compensation Claims i.e. submitting the required documentation

HR Administration
Interpreting and implementing HR Policies in line with company policy and legislation
Participate in implementation of all relevant Acts
Maintain personal files
Compile HR reports and statistics analyzing of trends i.e. Absenteeism Equity
Administer Pensioner requirements checking existing pensioners according to schedules
Co-ordinate workshops year end functions
Manage, reconcile and post Petty cash
Monthly petrol account reconciliation
Company cell phone account reconciliation
Account payments (Loan Companies, Tel a/c’s, Lawyers [Garnishee orders] etc.)
Monthly personal telephone accounts
Manage Staff Loans
Monthly statement reconciliation
Maintain office equipment (faxes, telephone system, printers): fault reporting / services, toner, etc.
Stock and maintain First Aid and Medicine kits
Ordering and maintaining office stationary

Imports and Exports
Import: Purchasing of raw materials abroad and locally
Correspond with suppliers abroad, Courier Companies, Clearing Agents, Banks, etc.
Full Administration of: Local and International Bank drafts, Supplier Invoices, Shipping waybills, bill of entries, letters of credit, shipment tracking documents, SARS clearing documentation, etc.
Export: Source appropriate courier/shipping companies, quotes etc
Ensure necessary documentation is in compliance with local and international export regulations