Senior Credit Control Mananger/ senior Administration mananger  (ANY )

Ensure contracts are checked, booked & billed, in the correct currency, accurately and timeously.

Ensure Sales lists, contracts & credit information forms are received by the provided deadlines.

Ensure all invoices appear correctly in Epicor, edit lists are checked, invoices are posted into the General Ledger. Reconciliation of accounts. Run accounts through BCM (ITC)

Close off by cut off dates supplied.

Create accurate record keeping of contracts on Fusion and within the filing system.

Month to month contracts to be followed up monthly. Any paperwork outstanding for more than 3 months to be escalated.

JCDecaux Sales Agreements to be sourced if only Purchase Orders were received.

Assists Debtors, Finance & the Branches with invoice related queries daily.

Inform Site Rentals Once Rental billing is complete.

Send Invoice Summaries for  Directors sign off.

Send Invoice Summaries for Commission purposes.

Accurate reporting, per country, of monthly Invoice Summaries, Advance billing, month to month, back billing, Credit & Media type reports.

All Invoices & reports to be distributed accordingly to the Branches, Sales Heads, Debtors & Finance departments.

All Invoices & reports to be distributed accordingly to the Branches, Sales Heads, Debtors & Finance departments.

Credit Note reports.

Production figures 

Report forecasted Sales figures, back billing and month to month figures by the 9th of each month 

Send Ad Spend reports for different branches when requested. 

Renewal correspondence 3 months prior to expiry. SO invoices. Queries

Ensure renewal lists are compiled and kept up to date after closing off. 

 Loading and creating accounts, approving accounts, overseeing debtors department. Journals.. Accruals.allocations and management pack to CFO

Syspro and Baan
Opening new accounts for cash accounts and 30 day
Dealing with all queries relating to credit control
Obtain report from credit Bureau the amount requested by the prospective client
Obtaining references, on cash accounts
Receive quotations from internal sales and ensure that it reflects on the bank statement before goods can be released delivered
Ensure cheque payments have a seven working day period before goods can be released
Cash Reconciliations monthly basis on debits and credit amounts
call customers on Monthly basis for payments
Send statement’s and invoices on weekly basis
Cash refunds on cash accounts (over payments, discounts)
Attend to queries on deliveries if there’s any outstanding balance on quotes.
Allocations every morning on cash sales, journal’s in case invoicing was done incorrectly “on the wrong cash account’( OVER 50 CASH ACCOUNTS)or if amounts were allocated on wrong accounts EG instead of CAOL54 –its allocated to CAOL52, when refunds are done move amounts from clearing account to the relevant accounts, journals for rebates, discounts and write offs.
Do credit and debit claims on breakages or goods returned.
Ensure that orders are delivered on time and dates specified by costumer.
Liaison with Customers, AR Summary on weekly basis.
Monthly meeting with financial manager on problematic 30day accounts and Ageing.
Opening of new accounts 30day or cash accounts.
Weekly reports
Month end statements

• Credit control function, collections, Capture invoices for Onsite waste (PnP, Nampak, Edcon, Shoprite, Ellis park, B/warehouse , Ophra Winfrey ,Sir juice, Interwaste, waste Giant )
• Organic GRV’s And Invoices
• Springs and Jeppestown
• Check for duplicates, check if invoices are billed correctly as per supplier
• Reconciliations
• Journals Batches, Stock take, Production sheet,
• Match invoices and statements
• Cheque Requisitions, filing
• Insurance Check and Verify
• Bank Charges, Audit fees
• Depreciation, Telephone
• Licenses Business, Postage and Courier
• Uniforms,Motor Vehicle Expenses 
• Wages-Annual leave, sick leave, overtime
• UIF,Export, Scrap and Transport
• Cashbook, Credit Notes, Statements,
• Age Analysis, Stock adjustments
• Organics and OSW Cash Flow Weekly
• Petty Cash, And Liaison with Customers and Collections, date AR Summary on weekly basis. 
• Update my budget monthly.

• Full Debtors Function, Collections, Statements, Invoices
• Client liaison, Sorting out queries for GM and Toyota
• Compiling a query list monthly to go to meetings
• Filling, Credit and Debit Notes, Administration.

• Debtors Function, Issuing of Credit and Debit Notes
• Collections, Customer Liaison
• Sorting out queries
• Filling, Statements
• Invoices and Administration.

• Capture invoices on spreadsheet
• Check for duplicates, Check if invoices are billed correctly as per supplier
• Validate invoices/schedules, Receive discrepancies
• Maintain adequate records, Approve invoices for payment
• Courier invoices to accounts payable, take minutes and distribute
• Schedule meetings, Control stationary, Book conference rooms
• Upgrade delegation letters, Financial Presentations for Import
• Export, Scrap and Transport and Taking Minutes.

• Applied for Tenders, Deliver them at specified Companies
• Forward age analysis to CID Managers weekly
• Receipting, Liaison with CID Managers for Remittances
• Amend customer details, Collections
• Issue invoices and statements, send final notices
• Liaison with lawyers about the notices and collections.

• Manage the store, Banking, Bookkeeping
• Stock transfers, Staff Planning, Staff training
• General Administration, HR issues, Merchandizing
• Customer Service, Cashier, Stock adjustments
• Stock takes and Change over

• General PA duties.
• Creditors and Debtors accounts.
• Sales.
• Admin duties.
• Warehouse administration.
• Stock control in Warehouse.
• Customer orders.
• Queries.