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Office Based, Administrative (Any)

Candidate: 35544
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Office Based, Administrative
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Negotiable
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35544
Certificate
Grade 12
Grade 12:Afrikaans
English
Biology
History
Economics
Computer Typing
E-Mail, Internet, MS Projects, MS Access, MS Word, MS Excel, MS Explorer, MS Outlook, MS PowerPoint, MS Publisher
Facilities Services : Infrastructure Maintenance Administrator From 2019-01 To Current
Duties

Main purpose of the Job:

 

This role provides maintenance planning and co-ordination for all maintenance activities nationally. The role is responsible for managing documentation produced by the Infrastructure Management department and assisting with administration, process enhancement and automation to improve the efficiency of the department.

 

  1. 1.    Main function of the Job
  • Data Centre Management
    • Conduct and manage working methods to ensure all SLA and MSA’s are achieved
    • Management of data centre infrastructure to provide a concurrently maintainable, cost effective system supporting 99.999% electrical uptime and 99.99% mechanical uptime

 

  • Compliance
    • Maintain compliance in accordance to all relative policies and procedures
    • Meet agreed inter-departmental OLA (Operational Level Agreement)
    • Implement company and departmental policies, processes and work instructions as per the agreed quality and timeline/ RFS

 

  • Critical System Management
    • Ensure planned and corrective maintenance asset system is managed in accordance to ensure customer MSA’s and SLA’s are achieved
    • Task finalisation and report accurately, as per agreed format, quality and within the agreed timelines

 

 

  • Data Centre Ethics
  • Ensure compliance is maintained incorporating industry best practices
  • Ensure data centre facilities standards are enforced and maintained
  • Ensure data centre cleaning standards are enforced and maintained

 

Main Functions of the Job

 

  • Doing weekly Audits on our Internal Daily maintenance and tasks using our system to track completion of the assigned tasks
  • Doing weekly Audits using out system to check Maintenance on the DC that need to take place on a monthly, bi-monthly; Quarterly and Annual Maintenance
  • Checking that all Job Cards have been uploaded and are clear and complete
  • Ensure all correctives are loaded and completed
  • Report back to management regarding the incorrect Audits and Tasks and ensure the assigned staff members correct and update the system
  • Liaising with our Contractors regarding their scheduled Maintenance and ensuring all their staff are competent and trained before they come on site
  • Booking access tickets for contractors that come to site and ensuring all contractors that come to site have been cleared to be Medically Fit
  • Getting all our Service Level Agreements signed by contractors
  • Getting updated pricing from our Contractors on an Annual basis
  • Raising and Requesting new PO’s for the new Financial Year to send to our contractors once their updated pricing has been accepted and loaded
  • Creating online courses for all our Basis of Design’s and Control Philosophy’s so that all the DC Staff understand the steps to be taken in our Daily tasks in the DC
  • Assigning theses courses to all the individuals that need to take the courses
  • Tracking the courses that have been completed and reporting back to management
  • Updating of our Weekly Meeting Minutes
  • Raising new Actions on the System according to what the Meeting minutes require
  • Track the actions that hare overdue and report back to management on the progress of all Audits, Tasks and Actions raised on the system.

Facilities Services: Billing Controller From 2018-04 To Current
Duties

16 January 2017 – Current

Teraco Data Environments

Isando

 

Position:                                                      Billing Controller

 

Main Purpose of the Job

 

To build relationships with clients and effectively manage and resolve client queries

 

OBJECTIVES

 

Main Functions of the Job

 

  • Debtors Control
  • Understand client’s terms as defined in their MSA
  • Engage with new clients to ensure contact information is correct and that they understand their contract terms, and that we understand their Invoice requirements and processes
  • Engage with new clients to collect outstanding amounts
  • Communicate with clients regarding any outstanding items that are preventing invoices from being raised (eg PO’s)
  • Ensure Ozone and Pastel reflect accurate and up to date client contact information
  • Manage client cancellations
  • Reconciliation of client accounts
  • Assist and resolve client queries and complaints
  • Monthly billing of all clients
  • Sending out Invoices to all clients

 

  • Reporting
  • Prepare Monthly Billing reports for clients

 

  • Other
  • Assisting other Finance staff and business with ad hoc queries
    • Assisting in raising PO’s on Pastel
    • Updating our Billing Sheet (All services that need to be accepted for billing by the Finance department
    • Ordering, keeping stock and distributing of Office Stationery

 

 

Manager:               Sam Tudor-Owen

Cel:                       082 742 3509

 

 

 

 

 

 

 

 

 

 

 

 

 

23 April 2012 – 15 January 2017

Teraco Data Environments

Isando

 

 

Position:                                                      Sales Administrator

Main purpose of the Job

To successfully administer sales support function in support of the overall sales effort

 

OBJECTIVES

  1. 1.    Main Function of the Job
  • Providing Support to Sales Executives
    • Loading New Accounts/ Contacts on Ozone
    • Updating Existing Client information
    • Raising Opportunities
    • Raising Proposals
    • Raising MSA’s and raising new business Service Orders (Cabinets/ Power, Satellite and Wireless)
    • Ensuring original MSA’s are received from Sales Executives
    • Raising Client Zone Addendums and sending it with the MSA’s to be signed off by Customer
    • Assisting with daily customer queries
    • Confirming Installation Date
    • Screening Phone calls and responding on Website Enquiries regarding new business and qualifying before asking Sales Execs to provide pricing
    • Assisting Sales Executives with Client Solutions, by liaising with Solutions Architect with what the client requires and getting pricing out on time

 

  • Cancellations (Cabinets, Wireless and Power)
  • Sending Tri Party Letters to clients for signing
  • Confirming notice periods as well as decommissioning fees depending on remaining contract term
  • Requesting Cancellation on Ozone

 

  • Schedules
    • Maintaining MSA schedule
    • Maintaining Client Zone Addendum Schedule
    • Maintaining Proposal Schedule
    • Updating the Leads Schedule

 

  • Data Integrity & Initiative
    • Improves efficiency and takes accountability and responsibility for Data Integrity

 

  • Sales Support Manager back-up
    • Backup to Sales Support Manager when required
    • Assisting with special projects when required

 

  • Reporting & Communication
    • Analyzing Monthly Power Exceeded Reports and raising Service Orders, as well as Communicating this to clients
    • Follow up on getting signed SO’s back on behalf of the Sales Executives for Additional Power licenses raised

 

 

 

Manager:                         Lindsay Durant

Cel:                                 071 672 8370


Labour Broker: Administrative and Support Supervisor From 2011-10 To 2012-04
Duties

Position:                          Administrative and Support Supervisor

 

Duties:                                   Capturing Rate Sheets for Contracts

                                      Loading Contracts on VIP

                                      Sending Regret Letters to unsuccessful Applicants

Following up with Clients about CV’s given to them and whether they still require more CV’s

                                      Doing Weekly Recruitment Registers

                                      Allocating Weekly Pay runs

                                       Helping to follow up op on Timesheets that has to be submitted

                                      Submitted Medical Aid applications to Discovery

                                      Arranging Flights and Car Hire for Employees through a Travel                                         Agency, as well as accommodation and car hire

                                      Assisted with doing UI19 and Provident forms, getting information                                    from VIP

                                      Did quotations for prospective new clients when Consultants were                                     not in the office

                                      Started doing WCA claims:

                                      Employer’s Report of an accident will be submitted to me, I will                                        follow up on 1st Medicals, Progress reports, and final Medicals

                                      Did resumption reports and submitted claims to WCA

                                      Attended the WCA Workshop in October 2011

                                      Pulled monthly reports form VIP

                                     

 

03 May 2011– 02 October 2011

Central Technical Services

Bedford view

 

Position:                          Operations Assistant

 

Duties:                              Re-typing CV’s on Company Letterheads

                                      Doing Kroll Checks on MIE Smart Screen System

                                      Verifying Certificates through the Department of Labour

                                      Verifying Certificates through MERSETA and SAQA

                                      Doing Criminal Checks through Civil Services

                                      Retrieving CV’s off of PNET for applicants

                                      Placing Ads for vacant positions on PNET

                                      Placing of Ads in various papers and arranging for payment before                                    Ad is placed

                                      Phoning for Reference Checks from previous Employers

                                      Arranging Interviews, and sitting in on Interviews

                                      Checking Contracts that are submitted for new contractors


Financial Services: Team Leader Operations Support From 2005-09 To 2010-11
Duties

Position:                          Team Leader Operations Support

Grade:                            SBG10

 

Duties:                            Supervising Staff members

                                      Assisting with Commission Queries on the system

                                      Checking and releasing of New Business

Getting new Staff Members Access to all systems BDS, BMS, Internet, KYC, Astute

Updating the Database on a regular basis

                                      Dealing with all Admin including:             

Costing of invoices                                                                       Documentation for New Recruits

Telephone Recoveries

HR duties include doing all New Recruits

Documentation for Resignations of staff

Up keeping of all Personnel files

Ordering of Stationery

Sending all Tax directives to head office

Distribution of IRP5’s and payslips to staff

 

Distribution of Consultant Contracts

Updating the Org Structure and Hierarchy

Doing all the necessary documentation for Transfers and Promotions within SBFC, and forwarding to HR at Head Office

Assisting Manager with all Spreadsheets and Administration needed

 

 

Manager:                               Belinda Van Lelyveld

Tel:                                         011 677 0528

Cel:                                 083 397 1869

 

 

 

01 August 2006 – 28 February 2010:

Standard Bank Financial Consultancies:

Bedford Centre

C/o Bradford and Smith Street

13th Floor

Bedford View

 

Position:                          Assistant Operations Support

Grade:                            SBG07

 

Duties:                            Assistant to Operations Manager

                                      Dealing with all Admin including:             

Costing of invoices                                                                       Documentation for New Recruits

Telephone Recoveries

HR duties include doing all New Recruits

Documentation for Resignations of staff

Up keeping of all Personnel files

Ordering of Stationery

Checking and ordering of all Cleaning Consumables

Checking and ordering of all Kitchen stock e.g. Milk, Sugar, coffee

Bookings of Training room for Sales meetings

Arranging with Tea-ladies to set up for the different meetings

Arranging with Tea-ladies to clean up after meetings and during

Sending all Tax directives to head office

Distribution of IRP5’s and payslips to staff

Distribution of Consultant Contracts

Updating the Org Structure and Hierarchy

Doing all the necessary documentation for Transfers and Promotions within SBFC, and forwarding to HR at Head Office

Assisting Manager with all Spreadsheets and Administration needed

Office Fire Warden

 

 

Manager:                               Belinda Van Lelyveld

Tel:                                         011 677 0528

Cel:                                 083 397 1869

 

 

 

 

 

 

 

 

 

4 November 2005 – 31 July 2006:

Standard Bank Financial Consultancies:

5 Iris Rd

Abrosie House

1st Foor

Bedfordview

 

Position:                          Commission Administrator

Grade:                            SBG05

 

Duties:                            Capturing of new business

                                      Handling of general queries

                                      Registering captured business

                                      Calculating commission for new business to be captured

                                      Printing of daily reports

                                      Checking for compliance before capturing new business

Liaising with Financial Consultants regarding compliant documents for new business

                                      Capturing and changing of contract numbers

                                      Successfully completed the requirements for SBFC Leadership and                                    Development Programme

                                     

 

 

Manager:                               Belinda Van Lelyveld

Tel:                                         011 601 3239

Cel:                                 083 397 1869

 

 

7 February – 4 November 2005

Standard Bank Financial Consultancies:

Bedfordview

 

Position:                                Receptionist

Grade:                                    SBG04

 

Duties:                                   Answering of phones

                                      Client Liaison

                                      Handling of faxes

                                      Helping Secretaries with admin jobs, faxing or typing

Booking of Training room, Interviewing rooms and Boardroom

 

Manager:                               Belinda Van Lelyveld

Tel:                                         011 601 3239

Cel:                                 083 397 1869

 

 

 

 

 

 

 

 

 

 

 

 

August 2004 – 4 February 2005

Standard Bank Financial Consultancies:

Bedford Centre - Bedford view

 

 

Reason for Leaving:            New Job offer

Position:                                Personal Assistant

 

Duties:                                   General typing, letters and forms etc. on Microsoft word

                                      General filing and record keeping

                                      Phoning prospective clients to set up appointments

                                      Liaising with clients

                                      Following up of medicals

Liaise with underwriters regarding outstanding requirements

Requesting quotes from underwriters for clients

Extracting customers information on BDS- system

Preparing files with all documentation i.e. Applications & Fica / Fais Forms

 

Consultant:                           Fanie van Zyl

Tel:                                         011 677 0429

Cel:                                 083 995 6497


Freight: Capturing, Costumer services and Accounts clerk From 2003-02 To 2004-07
Duties

Position:                                Capturing, Costumer services and Accounts clerk

 

Duties:                                   Filing of Waybills

                                      Typing of letters on Microsoft Word

                                      Pulling up invoices on Microsoft Excel

                                      Keeping up my own filing system

 

Debits:                                   Costing of Waybills – manually

                                      Invoicing of clients – on Microsoft Excel

                                      Working on Parcel Perfect – companies system

                                      Pulling up quotes – on Parcel Perfect

                                      Data validation – on Parcel Perfect

 

 

 

 

Costumer Services:            Tracing of parcels

                                      Tracing of POD’s

                                      Handling general queries

                                      Handling queries on invoices

 

Ekurhuleni (East Rand)
Kempton Park
Afrikaans
English
Yes
Ekurhuleni (East Rand)
No
Married
Available
No
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