FMCG Supply : Senior Buyer - Procurement From 2021-06 To Current
Duties
Forecasting and demand planning for imported and local goods Processing purchase orders for all procured goods Management of all purchase orders – imports and local Calculation of landed costs on all imported orders Verifying and comparing costs on locally procured goods across multiple suppliers Processing of orders for local buy outs for all back orders received from warehouse Following up on progress of outstanding orders Processing requisitions for the purchase of bulk stock Investigating stock on hand and stock on order prior to local procurement Release of purchase orders to the warehouse for receipt of goods Release of back orders to the warehouse for invoicing of clients Obtaining quotes and pricing for tender and rep requests for non stock items Researching of goods not available from preferred suppliers for possible procurement Maintaining records of documentation flow between admin, procurement and invoicing departments Assessing sale prices of goods when procuring local goods to manage profit lines Receipt of additional freight costs against received goods Compilation of imported goods document packs for finance department Issuing of payment requests to finance department for COD supplier purchases Dealing directly with multiple suppliers Liaison with admin, sales, sales manager, reps, receiving, finance, invoicing and receiving departments
FMCG / Warehousing : Inventory Procurement Manager From 2012-02 To 2021-06
Duties
~Inventory Management – Procurement - Imports and Local Inventory / Sales Forecast Reports Ordering of components, raw materials, packaging and stationery Placing international orders ex +-10 China based factories Placing orders with local suppliers Liaison with suppliers and shipping agent – bookings and progress updates Issuing of Clearing Instructions to Shipping Agent prior to arrival of vessels Updating of shipment arrival schedule Calculation of landed costs per incoming shipment Receipt of goods on Pastel (GRN’s and Supplier Invoices) Document Management and compilation for issue to Financial Manager Capturing completed manufactured goods from the Production Department Daily liaison with Manufacturing / Production Department on progress of orders Costing of Manufactured stock and creating of Bill of Materials for all manufactured goods ~Inventory Management – General Regular Stock Counts on components, kits and raw materials to ensure stock accuracy Regular Stock checks on packaging Stock discrepancy investigation Preparation of inventory journal requests to increase/decrease stock for issue to Financial Manager Electronic movement of stock from Bond Store for invoicing to Rebate Clients Electronic movement of stock from Bond Store to Warehouse when required to replenish stock Liaison with Clearing Agent with regards to customs clearance of all bond store removals Liaison with Customs with regards to Bond Store Customs audits ~Inventory Admin / Sales – General Processing of Key account invoices Costing of all stock in accordance with exchange rate and other influencing factors Maintenance of costing sheet to determine landed costs on al imported items used to determine selling prices ~Bond Store Management Receipt of imported stock in to bond store Allocating Bill Of Entry details according to Customs Documents Labelling of all bond stock with relevant information in accordance with SARS regulations Processing requests and transfers of bond stock transfers via the appointed clearing agent Maintenance of manual Bond Book Attending to Customs Visits and Audits of Bond store ~General Admin Daily Sales Report for Senior Management and MD Capturing all Supplier Invoices pertaining to production equipment, repairs, parts, materials Reconciling Supplier Statement against Supplier Detailed Ledger Submitting of Payment Requests to Finance Department for COD Suppliers Vehicle Licence Renewals Maintenance of multiple excel spreadsheets Issuing of credit application forms to new clients Drafting of invitation letters to overseas suppliers Drafting of price increase letters, con
FMCG - Medical Supplies : Warehouse and Stock Controller From 2011-05 To 2011-09
Duties
~Dispatch:
Ensuring correct stock has been picked and packed against picking slips
Ensuring delivery invoices are correct
Ensuring the drivers load and leave stores on time
Resolving of queries (undelivered goods and returns)
Ensuring all POD’s are returned and filed
~Inter Branch Transfers:
Ensuring that branches have followed procedures
Verifying branch requests against stock on hand
Processing IBT’s
Locating correct Lot & Serial Numbers on items
Ensuring correct stock picked and loaded
Transferring of stock between warehouse locations
~Management of Rep Requests:
Ensuring that Reps follow company procedures regarding the requesting of stock from stores
Verifying requisitions against stock on hand
Processing of stock transfers onto Rep codes
Locating correct Lot & Serial Numbers on items
Ensuring that all stock picked is signed for by Reps
~Receiving:
Receiving and checking of stock against purchase orders
Locating Lot & Serial Numbers on relevant products for capturing
Completing manual Goods Received Vouchers for processing by GRV Clerk
Liaising with relevant Product Managers regarding items received
Ensuring that stock is packed on correct shelf according to codes and suppliers
Ensuring that Labeling Clerk prints labels for each individual item received
~Other Responsibilities:
Liaison with National Product Manager regarding branch complaints and stock issues
Full Stock Management and cycle counts
Preparations for quarterly stock takes
Supervision of all departmental staff (Dispatch, Receiving, Stores staff and Drivers)
Parts Identification
Serial Number tracking
Bulk stock movement
Labeling of all goods received
Auditing and Investigation of stock variances
Reporting on stock adjustments
Retail - Furniture : Group Internal Retail Systems Auditor / Stock Administration Manager From 2004-04 To 2011-04
Duties
Positions held with this company:
Junior Admin Assistant (April 2004 to June 2004)
Admin and Product Sales Assistant (June 2004 to July 2005)
Internal Sales Administrator and Stock Management (July 2005 to October 2009)
Group Stock Administration Manager / Internal Auditor (October 2009 to April 2011)
Stock Administration Management Duties:
Reporting to Group Sales and Development Manager (Ernest Joubert)
Processing of Quotations, Sales Orders, Tax Invoices, POD’s, Purchase Orders, GRV’s, IBT’s,
Customer and Supplier Credit Notes on Pastel
Full stock management of two stock holdings (store room and external warehouse)
Demand planning –identifying individual store’s fast moving lines and maintaining those levels
Stock Planning
Sales Trend Analysis (analysis of past sales to determine upcoming requirements)
Analysis of slow moving and dead stock and management thereof
Monitoring of stock mark downs and discounts
Overall profit margin management
Monitoring profit vs. loss reports
Identifying promotional stock to increase stock movement and clear dead stock
Transferring of stock between warehouses and branches
Stockroom layouts and space planning
Maintaining stock levels
Training and development of stockroom personnel
Stock reconciliations (identifying and correcting errors in stock movement)
Receiving and Dispatch Management
Scheduling of stock collections and deliveries
Assessing stock requirements for weekly factory orders
Purchasing of stock from external suppliers
Ordering, receiving of stock
Quality control of all incoming and outgoing stock
Assessment of damaged stock and stock returns
Resolving customer queries and stock discrepancies of six stores
Weekly stock counts and reconciliations to computerised inventory
Month end factory audited manual stock takes and reconciliations on consignment and non
Consignment stock
Filing and archiving of sales documents and inter branch documentation
Tracking past sales documents and stock movement
Sourcing of external suppliers and negotiating of prices
Liaison between stores, customers, suppliers and factory
Training of all new staff members on in store systems, procedures and products
Management and Supervision of Admin Assistant and Weekend Casual
Management and Supervision of 6 store room personnel
Overall management in absence of Group Sales and Development Manager (leave periods andays off)
Internal Auditing Duties:
Responsible for implementing, enforcing and maintaining admin and stock systems, controls and procedures through effective training, coaching and guiding of staff
Setting standards and ensuring that the stores within the group comply with the set company policies and procedures
Development, Compilation and Implementation of a complete internal operations manual
Full function training of store management, admin, sales and store room staff
Ongoing assistance to group staff on all store related issues (stock, cash, staff, pastel training)
Preparations for monthly factory audited stock takes
Participation in reconciliation of store stock takes vs. factory consignment stock register
Monthly cash transaction audits in six stores (including auditing of banking and figures files)
Monthly card transaction audits in six stores (transactions through two different bank accounts)
Monthly reconciliations of NedLink, Diners, RCS and American Express statements
Monthly reconciliations of petty cash floats of six stores
Monthly audits of manual sales books and receipt books
Monthly audits on all credited / returned stock (correct stock code, amount and value)
Reconciliations of manual sales books vs. computerized capturing of sales
Monthly auditing of stock movement as per manual sales books and computerized inventory
Rectification of stock and capturing errors in six stores
Auditing of all unmatched / open system invoices and receipts
Compilation of store audit reports for each of six branches
Implementation of documents and control sheets
Overseeing all documentation within the branches
Identifying shortages on banking reconciliations through thorough auditing
Identifying stock shortages through thorough auditing
Weekly financial and stock audits of all branches within the group
Inventory Adjustments
Adjustments of six stores cost prices
Maintaining of staff attendance registers
Additional Duties:
Personal assistance to Group Sales and Development Manager
Assisting in new branches and existing branch take overs (showroom layout, stock
room planning, staff training, phone line connections, installing of Pastel, arranging of speed
point terminals, receiving of stock, packing of stock according to procedures, alarm installation,
shop security: keys, locks and chains for doors, fire safety equipment, general shop hygiene)
Pre-takeover / opening administrative training and sales training
Ongoing assistance to new branches and staff (personal and telephonic)
Ordering of stationery for six branches (sales books, receipt books, business cards)
Managing orders for six branches regarding external stock orders
Ordering and monitoring of orders of promotional materials for six branches
General Duties:
Overall Office Management, Customer Service and Sales Administration
Diary management of Group Sales and Development Manager
Secretarial and Personal Assistance to Group Sales and Development Manager and Owner
Screening of applicants for additional positions within the company
Interviewing of candidates for available junior positions
Full training and development of trainees in junior positions
Responsible for providing final skills assessments on trainees
Frontline approach to all customers and incoming calls
Responsible for communication between six stores
General filing, faxing and archiving of documents
Typing of emails, branch reports, minutes of meetings and general letters of communication
Capturing of six store’s daily figures on Excel spreadsheets
Capturing and claiming of petty cash expenditures on Excel spreadsheets
Reconciliation of driver’s POD’s and submitting of driver’s claims
Responsible for weekly petty cash of R3500.00
Full cash control and banking
Daily sales data capturing
Sales Duties:
Attending to and ddvising customers by use of product knowledge according to their needs
Completion of manual Sales Order Forms and Receipts
Accepting payment on sales
Scheduling of deliveries and collections
Liaising with contract drivers (average of 8 drivers between stores)
Following up on COD sales and reconciliation of POD’s
Full follow up procedures and after sales service