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Projects Coordinator/Administrator (Projects Coordinator/Administrator)

Candidate: 38572
Available: Available
Location: Cape Town
Gender: Female
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Projects Coordinator/Administrator
Secretaries MBA Diploma
Executive Secretarial Diploma:Executive Secretarial
Secretaries MBA Diploma:Secretary
Grade 12:Afrikaans, English, Typing, biology, Business Economics, Home Economics
Internet, MS Excel, MS Publisher, MS Word, Windows (basic), Syspro, MS Explorer, MS PowerPoint, MS Outlook, ISO 9001, E-Mail, MS Access, Typing 60 wpm, Microsoft
Pump manufacturers : Projects Coordinator/Administrator From 2011-08 To Current

Projects Coordinator/Administrator (Kusile & Medupi Power Stations, Ankerlig Power Station and some ad hoc duties on other smaller projects) (Pumps)
Sales Support: Wastewater Pumps / Gas & Oil
CPA Calculations and invoicing
Assisting Project Manager and Project Engineer with Admin
Compiling of ASGISA figures
Generate, control, submit, amend, update and record keeping of all documentation related to projects and the projects department in accordance with customer requirements
Assist with minutes of meetings during internal and project kick-off meetings
Expedite all vendor and internal document submittals and returns: prepare, maintain and update expediting reports
Complete purchase requisitions, expedite internally
Update and maintain project related activities, procedures and processes
Co-ordinate couriering activities as necessary track and update accordingly (e.g. Invoices, document submittals)
Open office communication
Liaising with clients
Drafting of Project related documents, letters, and tenders
Monthly project invoicing
Monthly project budgeting
Record keeping

Employment - HR : Admin Assistant/ Secretary From 2009-02 To 2009-02
  • A Baillie, Koseff, Wheeler & Bornebusch Inc (Temp Assignment)
  • Basic Function of data capturing of financial statements

Telecommunications : Accounts Administrator From 2009-03 To 2009-07

Contacting clients and updating information on Cactus Neavaou and Cactus.Net

Provide high quality automobile roll-top covers as well as roller truck doors, swimming pool covers and roller shutters for windows and doors : Sales Relations Coordinator From 2009-08 To 2011-07
  • Armadillo Concepts sold Rollerstyle to Trellicor on the 17th September 2010, which added to duties.
  • The Manager of x 6 Technicians
  • Also planned their installation schedules and dealt with all queries from Technicians, clients and Sales Executives
  • Client liaison – dealing with Armadillo and Rollerstyle Agents countrywide as well as International.
  • Quotations
  • Orders
  • Entering orders on SYSPRO
  • Liaising with Buyer / Expeditor / Production to get jobs done. Following up with internal staff.
  • Invoicing on SYSPRO
  • General office duties
  • Various cash sales
  • Sorting out of queries, complaints
  • Liaising with clients
  • Ensuring jobs dispatched within time period.

Provide high quality automobile roll-top covers as well as roller truck doors, swimming pool covers and roller shutters for windows and doors : Various From 2004-03 To 2008-10

Personal Assistant (to the General Manager and Managing Director) and Sales & Invoicing Clerk Armadillo Concepts (Pty) Ltd since 1 November 2005 to 21 December 2007
Personal Assistant & Sales Secretary for Rollerstyle a Division of Armadillo Concepts up to February 2005
Production/Sales Co-coordinator (since 1 February 2005) for Rollerstyle a Division of Armadillo Concepts

  • Quotations; General Office Duties; Sales Orders, Invoicing, Petty Cash, Client liaison, Planning; Minutes of Meetings

Legal : Legal Secretary & Professional Assistant From 2001-05 To 2003-06

Reception duties
Dicta typing
General office work
Collating court files
Submission of documentation to CCMA

Retail - Wholesale : Divisional Secretary From 2000-11 To 2001-04

Figures; Filing
Telephones; Faxing; Petty Cash
General Typing
Hotel & Flight Bookings and Stationery Orders

Retail - Wholesale : Divisional Secretary From 1996-07 To 2000-06
  • Divisional Secretary to: Divisional Executive; Divisional Admin Managers
  • Divisional Credit Managers
  • Area Managers 
  • Divisional Display Managers 120 Stores
  • Figures; Filing; Telephones; Faxing; Petty Cash; General Typing; Hotel & Flight Bookings; Stationery Orders and Minutes

Foundation : Assistant Secretary From 1987-08 To 1996-07

Registrations; Transfers; General Typing and Assisting in organizing Show Championships

Cape Town
Ekurhuleni (East Rand)
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