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Mining & Manufacturing : Senior Buyer From 2022-10 To Current
Duties
- Global Purchasing and Sole Procurement Personnel for Filtaquip
- Procurement Cycle : Purchasing of materials, services, spare parts etc. for all the sites as well as branches in Gauteng and Mpumalanga. From the requisitioning of such to the receipt of goods or service by requesting parties
- Above includes local and Imports procurement
- Arranging freight and delivery of goods both local and international
- Supplier Relationships : Selection, Onboarding, Monitoring and Evaluating and maintaining relationships with suppliers
- Assess supplier behaviour and take appropriate action if any issues
- Critical Negotiations with suppliers on pricing, delivery times quality etc
- Assist in Finance – Accounts Creditors issue and queries
- Weekly Feedback report on Procurement activities as well as Open Purchase Orders and Expediting – Updating management
- Forecasting on the requirements of all departments
- Procurement ISO – Issuing of NCRs
- Proper communication channels with internal and external customers regarding Procurement queries and issues such as delays and quality or defects
Automobile, Engineering & Mining : International Buyer/Imports Shipping Controller From 2017-02 To 2022-08
Duties
Area of Expertise included procuring Trysome products and goods from international suppliers in China, The USA, India, Spain, Switzerland, Japan. I am responsible for 40 of these suppliers. The function of Position consists of the following performances
Procurement Cycle
- Replenishing stock : Pull replenishment report from SAP and place orders
- Per report and other requirements as detailed on SAP and Requisitions from Sales, Production and All Trysome Branches nationally and Trysome branches abroad
- Report is run per each Import Supplier, pricing updated every month to make sure supplier pricing is consistent and if there is any updating of pricing, discontinued parts and replacements or alternatives, it is my responsibility to advise our internal customers
- Generate Purchase Orders on SAP and same is sent to All suppliers allocated to myself
- Arrange supplier payments and make sure suppliers acknowledge receipt of PO and payments and that orders are in production
- Regular follow ups and expediting required at all times
Imports Shipping
- Arranging with Freight Forwarders on shipping ordered goods from overseas suppliers
- The mode of freight or transport to be used depends mostly on the weight and urgency as well as value of the shipment
- Liaising with both the shipper and the Forwarder to ensure that correct supplier documentation is submitted to Customs and compliant to Customs Regulations
- Make sure shipments are collected and moved on time to avoid delays
- Trace and track shipments departure and arrivals as well as clearances and any detentions and customs stops
- Submit Clearing instructions and ensure correct Tariff Headings for shipments for customs clearance
- All documentation received must be filed and kept together with the rest of the documentation pertaining to the PO
- Liaise with Receiving on all shipments that are expected so that space is available at the time of arrival especially larger shipments
- We constantly monitor the status of our shipments and the agents progress by means of a status report which is sent to the import department on a daily basis, for both air and sea shipments
Preparation of Costings
- Once the cargo has been cleared and the final invoice and all the supporting shipping documents is received from the Forwrading Agent we then prepare Costings for the relevant shipment which will determine the landed cost of each line item
Goods Receipts
- Process GRVs and Landed Costs on SAP
Exports of Warranty Units
- Arrange shipping back all Warranty Repairs to suppliers and bringing them back after repairs – this involves liaising with forwarding agents and adhering to Customs rules and regulations on bringing these back into the country
Buyer
February 2017 to February 2018
Supplier Selection and Relations
- Research Potential Vendors. Select, onboard and monitor by evaluating
- Evaluate Performance of existing Suppliers – ongoing process to make sure standards are kept.
- Compare and evaluate offers from Suppliers / Vendors : have a database of current and potential vendors and compare always on the lookout for better deals and services
- Negotiate Contract Terms and Agreements: Devising a negotiating strategy and determine roles and responsibilities for both parties.
- Manage suppliers to meet objective related to costs, delivery performance, schedule and quality
- Negotiate of Service Delivery mainly Quality, Costs, Lead Times as well as value for Money
- Develop, implement and drive the procurement strategies in order to meet cost saving targets
- Sourcing from existing and new suppliers, negotiating advantageous cost agreements
- Compare prices, specifications and delivery dates to determine the best bids among potential suppliers as well as existing suppliers
- Prepare and process purchasing forms and proper business documentation to validate, set up, assign and track vendor numbers.
Procurement Cycle
- Ensure that the Company’s Procurement cycle is followed and actioned required goods and services are delivered to the requestor
- Replenishment Reports are pulled out and timeously, actioned, orders placed on time to ensure smooth deliveries
- Ensure that the Requestor is always advised on delivery or any delays that could arise
- Once goods have been received, make sure all the paperwork (invoices) is given to the Creditors Department for payment
Procurement Budgets
- Establish and estimate budget for required purchases for a given period
- Through previous records and a system that evaluates required stock
- Develop plans for purchasing requirements
Customer Satisfaction
- Build sound and functional relationships internal and external customers by delivering the correct parts / goods ordered and requested, at the time required
- Respond to internal and external customers regards to order status ie delays or changes and cancellations
- Expedite orders for timeous delivery
- Resolve issues and problems arising from purchase of goods and services as well as equipment, with internal and external customers and suppliers
- Maintain cooperative working relationships with suppliers
Continuous Improvement
- Improve supplier relationships
- Improve internal customer relationships
- Involve new technology
Electronics for the Rail and Military : Procurement Officer From 2016-08 To 2017-02
Duties
Supplier Selection and Cost Savings
- Analyse all Suppliers in order to select the most suitable suppliers who are able to deliver high quality products at competitive pricing and on time
- Manage suppliers to meet objective related to costs, delivery performance, schedule and quality
- Negotiate with suppliers on lead time, cost and quality to obtain maximum benefit for the company
- Develop, implement and drive the procurement strategies in order to meet cost saving targets
- Sourcing from existing and new suppliers, negotiating advantageous cost agreements
- Compare prices, specifications and delivery dates to determine the best bids among potential suppliers as well as existing suppliers
- Cost reduction and value improvement
- Determine if inventory quantities are sufficient for needs ordering more if there is demand
- Calculate Cost of orders and chargers and forwarding invoices to the appropriate accounts
- Compare supplier bids and generate purchase orders, going as far as completing the procurement cycle
- Prepare and process purchasing forms and proper business documentation to validate, set up, assign and track vendor numbers.
Customer Satisfaction
- Build sound and functional relationships internal and external customers by delivering the correct parts / goods ordered and requested, at the time required
- Respond to internal and external customers regards to order status ie delays or changes and cancellations
- Expedite orders for timeous delivery
- Resolve issues and problems arising from purchase of goods and services as well as equipment, with internal and external customers and suppliers
- Maintain cooperative working relationships with suppliers
Continuous Improvement
- Review and manage the supplier database to ensure consistency with TTS sourcing strategy
- Research and perform regular performance reviews and report on overall sourcing requirements
- Ensure commercial, legal and contractual compliances in all procurement transactions
- Review requisition orders to verify accuracy, terminology and specifications
- Prepare, maintain and review purchasing files, reports and price lists
- Track the status of requisitions, contracts and orders
- Determine and develop appropriate and transparent sources of supply to stay with current trends, technologies, products and services
- Adhoc duties as may be required by management
Mining Electronics : Buyer From 2011-02 To 2015-02
Duties
Price Control
- Negotiate with approved local and international electronics components suppliers to manage purchasing prices accordingly with the market pricing structures. Consideration and emphasis on quality and correct components offered
Servicing Internal Clients
- Service to the Sales Department, internally, on Sales Orders – Procure spares and components as required and delivery on time
- Servicing the Production Department for components required to built the required product, making sure production does not run out of spares and components
- Servicing the Stores – Procure components for Stores as per stores personnel requests.
- All the above done at the right time and making sure long lead time components / spares are procured when there is ample time to accommodate long lead times and making sure production does not stop
Quotes And Estimates
- Compile quotations, on Syspro and ensure that correct record keeping is available on the system and updated at all times
- On new components and spares, a minimum of three (3) quotes should be obtained from a minimum of three (3) different suppliers.
Keeping a Data Base of Preferred Suppliers
- Make sure all the stock components items on the Company system has a minimum of 2 suppliers in case of stock shortages
Supplier Selection, Evaluation and Assessment
Select suppliers per the ability to meet:
- Quality – Regardless of the prices, components and spares must be of superior and durable quality
- Prices must be analyzed and compared
- Lead Times and Delivery Times must be adhered to at all times
- Terms and Conditions should be reasonable and agreed upon by both parties
- Supplier Defect Rates – Suppliers are rated and monitored on a regular basis to establish any defects
- Suppliers are evaluated regularly and checked to make sure suppliers price increase are reasonable at all times
- Monitor supplier performance at all times and address any issues that may arise
Procurement Cycle
Make sure the Procurement Cycle is adhered to and completed at all times:
- From the time of Requisitions raised by internal customers, quotations must be obtained within reasonable time ,establish prices and compare, establish stock availability
- Requisitions to purchase raised on the Syspro System
- Approval process followed to get Orders approved by the responsible personnel
- Purchase Orders raised within reasonable timeframe and sent to suppliers by email (record keeping)
- As soon as Official Purchase Order is sent to supplier, follow up by telephone to make sure supplier received such and confirms receipt responding via return email or
- Make sure Supplier must take note of the delivery date which stated on the Purchase Order
- Expediting Process – Orders are expedited on a daily basis depending on the lead times. At all times the supplier must keep purchasing staff on the loop if there could be any delays
- The process only ends when the goods are delivered and receipted
Expediting Invoices
- Telephonically follow up on supplier invoices after orders are delivered
Receiving Goods and the receipting process
- Orders received at the Stores – the process of receipting on Syspro making sure Purchase Order prices and Supplier Invoice prices match, any discrepancies followed up and corrected
Purchasing of Non Stock Items
- Procurement of Personal Protective Clothing for all the technicians, production and all the staff / employees that require PPE, in all the seven branches of the Company, nationally and internationally
- Procurement of Stationery requirements for the whole company, inclusive of the branches nationally
- Procurement of Tools for the all the branches’ technicians and making sure of quality tools are provided
- Procurement of consumables for office and production staff
Adhoc Duties
- Assist with Stock take when required to
Mining : Buyer (Parts Orders) From 2005-02 To 2010-11
Duties
Product Development
- Interact with approved suppliers locally and internationally to identify opportunities for new products and service enhancements.
Price Control
- Negotiate with various suppliers in order to manage purchase prices in accordance with market forces and prevailing economic circumstances which may offer any advantage
- Maintain prices competitive in the market on an ongoing basis
Sales and Production
- Liaise with the company’s Sales and Production departments to ensure the correct requirements in terms of quality, price and delivery are met. This will ensure efficient and effective service for customers on a daily basis.
Quotation Estimates
- Compile quotations, on MS NAV and ensure that the correct record keeping is available on the system on a daily basis.
Order Confirmation
- To process confirmation purchase orders on various suppliers through the computerised purchase order entry system and to ensure dispatch of purchased goods on a daily basis. Ensure an efficient process of demand and supply is available on a daily basis.
Purchase Orders
- Convert all quotations outstanding to a purchase order once the supplier has confirmed price and availability of goods
- Ensure that there is no zero value purchase orders in the system at all times.
Spares Purchasing
- Continuous communicating with local and international suppliers and negotiating the supply of parts and / or raw materials at most cost effective prices, quality and delivery time.
Expediting and Delivery Logistics
- Co-ordinate all logistics with regards to the collection and delivery of purchased goods in accordance with the company’s requirements and to expedite the timeous delivery of goods, to ensure the correct and speedy delivery of goods on a daily basis.
Back Order Control
- Review and follow up on all supplier back order reports and expedite delivery on a daily basis.
Innovation and resourcefulness
- Assist internal customers or any user wherever possible by offering alternate equivalent components, or requesting components from alternative suppliers.
- Ensure availability of components and smooth operation of the company on a daily basis.
Order Control and Records
- Receive and file all Purchase Order Copies for reference and expediting purposes on daily basis
Invoices Received
- Liaise with the Creditor’s Department with regards to invoices received, prices and variances on a daily basis.
- Buying of spare parts locally and internationally (includes Germany, Finland, United Kingdom, USA, and Switzerland
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