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Buyer / Imports Controller (International & Local Procurement & Shipping )

Candidate: 43393
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Buyer / Imports Controller
R28000- R38000
30 Days
Advanced Programme in Sourcing & Supply Chain Management
Purchasing And Supply:Purchasing Tools, legal aspects of procurement
GCE O levels:English Language
English literature
Food and Nutrition
Advanced MS Excel - 85%, Google Apps, Time Management, Pastel Evolution, Advance Microsoft Office, Syspro, E-Mail, Navision ERP, SAP, ISO 9001, Advanced Ms Word
Mining : Buyer (Parts Orders) From July 2004 To current
Product Development
Purchasing orders
Interact with approved suppliers to identify opportunities for new products and service enhancements.
Price Control & negotiating best prices
Negotiate with various suppliers in order to manage purchase prices in accordance with market forces and prevailing economic circumstances which may offer any advantage.
Maintain prices competitive in the market on an ongoing basis
Sales and Production

Liaise with the company’s Sales and Production departments to ensure the correct requirements in terms of quality, price and delivery are met.
This will ensure efficient and effective service for customers on a daily basis.
Quotation Estimates
Compile quotations, on MS NAV and ensure that the correct record keeping is available on the system on a daily basis.
Order Confirmation - Service & maintenance calls
To process confirmation purchase orders on various suppliers through the computerised purchase order entry system and to ensure dispatch of purchased goods on a daily basis.
Ensure an efficient process of demand and supply is available on a daily basis.
Purchase Orders
Convert all quotations outstanding to a purchase order once the supplier has confirmed price and availability of goods
Ensure that there is no zero value purchase orders in the system at all times.
Spares Purchasing
Continuous communicating with local and international suppliers and negotiating the supply of parts and / or raw materials at most cost effective prices, quality and delivery time.
Expediting and Delivery Logistics
Co-ordinate all logistics with regards to the collection and delivery of purchased goods in accordance with the company’s requirements and to expedite the timeous delivery of goods, to ensure the correct and speedy delivery of goods on a daily basis.
Back Order Control
Review and follow up on all supplier back order reports and expedite delivery on a daily basis
Innovation and resourcefulness
Assist internal customers or any user wherever possible by offering alternate equivalent components, or requesting components from alternative suppliers.
Ensure availability of components and smooth operation of the company on a daily basis.
Order Control and Records
Receive and file all Purchase Order Copies for reference and expediting purposes on daily basis
Invoices Received
Liaise with the Creditor’s Department with regards to invoices received, prices and variances on a daily basis.

Automobile, Engineering & Mining  : Buyer International (Imports ) From 2017-10 To 2022-08

Full Procurement cycle 


Supplier Selection 

Supplier onboarding 

Supplier Monitoring 


Arranging Estimate Costings for All departments as requested  

Replenishment of Stock 

Purchase Order Processing  and issuing to overseas suppliers

Request for Proforma Invoices and arrange payment 

Tracking readiness of orders to ship once available 

Arrange with Shipping Agents 

 Putting together all required documentation for customs clearing 

Attending to the Clearing Instruction and HS Code Framing 

Arrange costings for the goods in transit 

Goods Receipt Processing





Mining Electronics : Buyer From 2011-02-14 To 2015-02-27

Performance Areas


4.1.1  Price Control


Negotiate with approved local and international electronics components suppliers to manage purchasing prices accordingly with the market pricing structures. Consideration and emphasis on quality and correct components offered


4.1.2  Servicing Internal Clients


Service to the Sales Department, internally, on Sales Orders – Procure spares and components as required and delivery on time


Servicing the Production Department for components required to built the required product, making sure production does not run out of spares and components


Servicing the Stores – Procure components for Stores as per stores personnel requests. 


All the above done at the right time and making sure long lead time components / spares are procured when there is ample time to accommodate long lead times and making sure production does not stop


4.1.3  Quotes And Estimates


Compile quotations, on Syspro and ensure that correct record keeping is available on the system and updated at all times


On new components and spares, a minimum of three (3) quotes should be obtained from a minimum of three (3) different suppliers.



4.1.4  Keeping a Data Base of Preferred Suppliers


Make sure all the stock components items on the Company system has a minimum of 2 suppliers in case of stock shortages





4.1.5  Supplier Selection, Evaluation and Assessment


          Select suppliers per the ability to meet:

  • Quality – Regardless of the prices, components and spares must be of superior and durable quality
  • Prices must be analyzed and compared
  • Lead Times and Delivery Times must be adhered to at all times
  • Terms and Conditions should be reasonable and agreed upon by both parties


Supplier Defect Rates – Suppliers are rated and monitored on a regular basis to establish any defects


Suppliers are evaluated regularly and checked to make sure suppliers price increase are reasonable at all times


Monitor supplier performance at all times and address any issues that may arise


4.1.6  Procurement Cycle


Make sure the Procurement Cycle is adhered to and completed at all times:


  • From the time of Requisitions raised by  internal customers, quotations must be obtained within reasonable time ,establish prices and compare, establish stock availability
  • Requisitions to purchase raised on the Syspro System
  • Approval process followed to get Orders approved by the responsible personnel
  • Purchase Orders raised within reasonable timeframe and sent to suppliers by email (record keeping)
  • As soon as Official Purchase Order is sent to supplier, follow up by telephone to make sure supplier received such and confirms receipt  responding via return email or
  • Make sure Supplier must take note of the delivery date which stated on the Purchase Order
  • Expediting Process – Orders are expedited on a daily basis depending on the lead times.  At all times the supplier must keep purchasing staff on the loop if there could be any delays
  • The process only ends when the goods are delivered and receipted


4.1.7  Expediting Invoices


Telephonically follow up on supplier invoices after orders are delivered


4.1.6  Receiving Goods and the receipting process


Orders received at the Stores – the process of receipting on Syspro making sure Purchase Order prices and Supplier Invoice prices match, any discrepancies followed up and corrected


4.1.8  Purchasing of Non Stock Items


Procurement of Personal Protective Clothing for all the technicians, production and all the staff / employees that require PPE, in all the seven branches of the Company, nationally and internationally.


Procurement of Stationery requirements for the whole company, inclusive of the branches nationally


Procurement of Tools for the all the branches’ technicians and making sure of quality tools are provided


Procurement of consumables for office and production staff 


4.1.9  Adhoc Duties


          Assist with Stock take when required to






Ekurhuleni (East Rand)
Bi Lingual
Ekurhuleni (East Rand),Johannesburg (Incl. Northern Suburbs),Johannesburg South,Johannesburg (West Rand),Johannesburg
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