Financial Manager

Financial Manager 
June 2022 to date

Operational Duties

• Daily, work with the Procurements Manager and his team in planning their stock levels to ensure we have sufficient safety stock for 3 months in advance for production for customers as we received customers order 3 months in advance.
• Weekly, on the floor with the manufacturing team (process leader and his team leaders), the packaging team (process leader and her team leaders) and engineering team (manager and his foreman) to ensure the OEE (overall equipment effectiveness) in their departments are running at optimal levels. We have monthly game changers meeting in which we address the prior months issues that we experienced and look for a way forward avoid these issues from happening again.
• I have bi-weekly planning meetings with the planner as well as all leaders in each of the operations areas (manufacturing, packaging, engineering, warehouse, QC lab and QA release) to ensure that are on track for that week’s sales and deliveries. We work in weekly baskets for production as well as sales invoicing.
• On a Friday morning, I attend the production facilities Gemba walks to ensure each line in the production facility is (manufacturing, packaging and warehouse) have all the necessary resources (staff), components (packaging materials), materials (raw materials) for the next weeks production.
• Monthly the exco team which I am part of, do a Gemba walk through the entire business to review the prior months performance. From lines in manufacturing and packing to equipment as well as the service departments on stock levels, finances, lab performance and hr issues.
• Monthly we present the company’s performance to the company at a Friday and Monday session so that the company know in which direction the business is headed.
• SOP’s are very much a driver which I have implemented so that we ensure business continuity as well as keep up with standards across the board. Each department has SOP’s which explain the process to follow and now finance also have SOP’s saved on the company’s approved document system.
• Internal controls such as access control, segregation of duties are vital to ensure the business’s risks are managed. I’ve implemented segregation of duties in my department as well as in the operations to ensure the same people do not perform the same functions. For example, the returns from the operations must be done by the operations team and not how it used t be done previously by the warehouse team who do issues of stock initially. I have trained the relevant team members on how the ERP works to ensure this was properly implemented.
• I have monthly internal SLA meetings with all the departments in the business, in which we have an approved signed SLA, with measurable KPI’s and we discuss at our Internal Quarterly business reviews
• With regards to customers (both local and international), I am involved with them at quarterly business reviews. These reviews cover many areas of business-like finance, delivery of orders as well as forward planning and building relationships. I am also involved with the customers annual pricing reviews and discussions on how we can help customers achieve better prices by savings we could offer them. For example, we can pack a product in a campaign which means no change over on the specific line which would reduce labour cost.
• With regards to suppliers (both local and international), I attend monthly meetings which entail pricing review, terms of payment, minimum order quantity discussions and additional business that we can provide them based on discounts they may offer. We also investigate any issues that may have risen due to quality of product supplied which may affect our business if there are returns.

Financial Controller
Oct 2016 to May 2022

• Reconciling the balance sheet accounts
• Preparing and review of cost centre reports for HOD’s
• Maintain Standard costs within the ERP system
• Maintaining Routings on ERP
• Preparation of costings or annual price reviews for customers
• Budget preparations (Income statement for cost centres)
• Assisting with internal and external audits (Planning, info gathering, follow-ups)
• GP% and Recoveries Analysis monthly
• STATS SA submissions
• Maintenance of Fixed Asset Register Deferred Tax
• Participation in year-end stock take
• Staff management (financial accountant, cost accountant, costing clerk, creditors clerk and sales invoicing clerk

Financial Manager

• Preparing of Management Accounts, Board Packs, Forecasts and Cash flow and reporting to the exco team
• Foreign currency management
• Inventory management - Stock review as well as expired stock provisions
• Analysis of WIP
• Procurement and planning review
• Bill of materials analysis and review
• New product costing review prior to submission to customers
• Reviewing the balance sheet accounts
• Budget preparations (Income statement, Balance Sheet, Cash Flow and Capex)
• Managing the internal and external audits (Planning, info gathering, follow-ups, resolving queries and finalising the audit
• Working Capital analysis and review
• Managing the forward cover contracts for foreign supplier payments
• Managing relationships with local suppliers and customers
• Management of the year end stock take
• Staff management (financial accountant, cost accountant, costing clerk, creditors clerk and sales invoicing clerk)

• Preparing of Management Accounts and reporting to Head Office - (Cognos)
• Fixed Asset Register  Administration and Tax Asset Register
• Preparing of Cash Flows forecasts and submission to Group weekly
• Monthly funding models for business units
• Balance sheet and Income Statement forecasting, presented to business owners  and submission in Cognos to Head Office
• Preparing ad hoc financial reports for business owners Reviewing and reconciling the  intercompany accounts Collating and assisting of all Capex requests for approval
• Budget preparations – Updating the budget templates and consolidating of the templates
• Assisting with the internal and external audits (Planning, info gathering and follow-ups)
• Preparing Management Packs/Forecast packs
• Ad hock reporting and any other duties that is required by management
• Sustainability Reporting –Kings 3
• Lease Smoothing Knowledge of Working Capital
• Job Flexing – Flexibility Accounting and Operational functions

• Management of the finance function and overseeing the finance team (team of 6)
• Look after accounting processes of Kenya, Botswana and South Africa
• Preparation of budgets, cash flows and forecasts
• Maintenance of financial ledgers and accounting processes
• Preparation of payroll reconciliations
• Review and approve all other reconciliations
• Preparation of monthly consolidated Income statement and Balance sheet
• Financial modelling and analysis
• Cash management and treasury duties
• Ensuring the appropriate systems and internal controls are implemented and maintained
• Overseeing the payroll process in coordination with the HR manager
• Preparation / reviews of various local reporting requirements such as Income Tax, VAT and PAYE returns
• ERP Worked on : Accpac

• Consolidations of Trial Balances for Dubai, Botswana, Namibia and South Africa
• Foreign currency – USD, Pula, and ZAR consolidations
• Legal Reporting
• Bi-monthly reporting
• Quarterly forecasting
• Support to Branches like Namibia and Botswana
• Reviewing of balance sheet reconciliations
• Authorisations of bank transactions
• MD reporting
• Internal controls and SOP's
• Preparation of management accounts
• Month end reporting  
• Budgets
• Adhoc support to other finance staff
• Review creditors reconciliations
• ERP Worked on : Baan

• Cash book management
• Manage General Ledger to Trial Balance
• Management of monthly general journals
• Monthly general ledger recons
• Ensure intercompanies are reconciled and balanced monthly for debtors and creditors
• Statutory returns, Vat and STATS SA (quarterly)
• Liaise with internal and external auditors and year end preparation
• Assist with annual budget
• IT and Telephone management
• Cash flow preparation
• Debtors management  
• Creditors recons review
• Online banking (EFT’s)
• Maintain Fixed Asset register
• Full management of month end processes
• Forex transactions and forex revaluations – FEC’s
• Project / WIP recons
• Staff management of 5
• Full Control of a division within the company – Cash book, GL, Monthly financial reporting to Head Office
• Prepare schedule for company tax calculations for submission to Group for consolidation.
• ERP Worked on : Syspro

• Month end Journals & reports
• Ownership of account reconciliations process, as well as uploading to E-Rooms
• Print daily bank statements and reconcile the Cash Book
• Bank Reconciliations
• Preparation of sundry payments
• Banking & EFT’s – Payments of local suppliers & sundry payments
• Inter account transfers
• Review both local & foreign suppliers for payment
• Ledger 0378 Month End Preparation – Royalties & Interest charges
• Vat Reconciliations & Submission on time
• Reconciliation & maintaining of fixed assets
• Income statement review with department managers (customer services, QA, purchasing and admin)
• Review petty cash - monthly
• Assist with the close of 2008 and 2009 audit and tax requirements and liaising with external auditors.
• Assist with the Profit Plan co- ordination and development
• Assist with Annual stock take for year-end purposes.
• Ensure inventory fairly valued.
• Assist with the monthly forecast and actual results analysis.
• Review, analyse and evaluate financial data for accuracy, consistency and transparency
• Assist with the Internal Audit requirements and action plans
• Assist with accounts receivable functions (opening of sales orders, etc)
• Reporting to Account receivable manager in the USA with collections processes and managing collections.
• Reviewing accounts payable transactions and recons and ensures timely payment to suppliers.
• Ensure all queries with suppliers and customers were resolved timeously.
• Cash reporting to treasury
• Management of 5 staff – provide leadership & ensure work environment encourages individual career development and growth.
• Forex and foreign transaction exposure -
• Oversee expense review and analysis
• Liaise with External Auditors
• Implement Standard Operating procedures in the finance department.
• Assisting with cash flow preparations.
• Assisting with Budget plans.
• Review Journal entries
• Review debtors and creditors recons
• Approve payroll with management.
• Preparation of sales forecasts with various department managers
• Team Building and team training for growth
• Assist with preparation of AFS.
• Reporting accurate and timely monthly results to the USA
• Monthly reporting on Oracle and Hyperion and Encore
• EPR Worked on: MFG Pro, Oracle and SOX

• Invoicing mining contracts per mine requirements (1 line invoice or detailed invoicing)
• Mining contract recons per mine. Reconciling invoiced value and costs on the project.
• Reconciling invoices generated vs. outstanding total turnover.
• Month end Journals related to projects. Accruing amounts for invoices not generated and accruing costs on the projects.
• Balance sheet Recons
• Liaising with freight forwarder : Barloworld Logistics – to ensure that all documents were in place.
• Forex and forex revaluations – FEC’s, taking cover and hedging. Ensuring that we have enough cover in place.
• Weekly Cash flow forecast for the mining projects
• Weekly Stock Recons – detailing stock allocated to the projects with costs.
• Corporate Tax
• Assisting financial manager with budget preparation for mines.
• Bank guarantees (records)
• Payments of creditors for mines. Eg Mittal Steel
• Weekly Pipeline reports detailing the invoicing to be done on a specific mine job.
• BEE work – collecting data from suppliers and preparing BEE scorecard.
• Supplier contracts
• Staff management of 3 – Debtors clerk, Creditors clerk and Bookkeeper
• Assist with audit and year end procedures.
• Assist with Company tax calculations
• ERP worked on : Baan

Junior Accountant
April 2007 to September 2007

• Month End Journals
• Month End Recons
• Budgets
• Environmental report
• Audit schedules
• Grinya
• Mittal and Highveld Recons

• Process cashbooks and bank reconciliations on Pastel (Version 7)
• Draft Annual Financial Statements and working papers on Excel & Caseware
• Perform functions of auditor at various clients
• Carry out debtors circularisation and stock counts
• Completion of statutory returns, namely EMP 201s, Vat returns, RSC returns, UIF returns and IT 14 returns
• Computer literate : Windows XP Caseware

• Process cashbooks and bank reconciliations on Pastel (Version 7)
• Draft Annual Financial Statements and working papers on Excel
• Perform functions of auditor at various clients
• Carry out debtors circularisation and stock counts
• Completion of statutory returns, namely EMP 201s, Vat returns, RSC returns, UIF returns and IT 14 returns
• Computer literate : Windows XP