Procurement Manager (FMCG)

A direct impact in ensuring the corporate targets namely; Cost of Goods Sold (COGS), Gross Margin (GM) and Net Working Capital (NWC) are achieved.

Managing the team responsible for Indirect Spend and Contract Manufacturing portfolio.

Develop and recommend the strategy, sourcing and contracting of local suppliers.

Executing the strategies of globally led commodities. Identify, select and develop supplier relationships by managing the negotiations within the entire portfolio.

Preparing the budget assumptions for the managed materials and accountable for managing delivery against those assumptions.

Monitoring and identifying risks and opportunities in each sourcing process, driving mitigation and contingency plans to ensure continued supply of the materials/services.

Monitor commodity feedstock information and market dynamics to exploit commercial advantages.

Keeping a sound relationship with suppliers at management levels so that the company is seen as a preferred customer.

Keeping a sound relationship with regional and factory supply stakeholders in understanding needs and priorities to improve cost, service and quality of materials.

Design, verify and amend contracts in conjunction with the Legal department to protect intellectual property, minimise liabilities, exclusivity periods of innovation, material availability and cost improvements.

Ensure governance which includes compliance to Global Operating Model, pricing and expense approvals, PPV reporting and analysis and full use of Ariba and Anaplan tools.

• Approving the weekly production plan, ensuring its implementation and taking appropriate actions in the event of deviations.
• Optimizing the use of the production factors by ensuring the correct use of the production factors in order to maximize the production results.
• Respect for product quality and productive process within factory by bearing responsibility for the product quality and for the compliance with the work instructions, as defined in the Quality “Capitolati”.
• Defining the priority of the maintenance interventions of the lines, and, with the support of the Maintenance Manager, contributing to the updating of the maintenance plans.
• Ensuring that the food safety and hygiene regulations are abided by (cleanliness included) in the plant.
• Coordinating, planning and defining the activities of the direct co-workers in accordance with the factory guidelines.
• Evaluating the performance of factory personnel, defining the development plan of direct co-workers and taking responsibility to take all needed actions in order to develop their expertise so that the plan is achieved.
• Ensuring continuous absenteeism management through the appropriate actions to reduce the absenteeism rate.
• Preparing the production budget for the factory by considering the all production factors (cycle, discards and efficiencies).
• Identifying the needs for improvements and modifications to the factory and preparation of the factory maintenance budget.
• Overseeing and driving the promotion, quantification, authorization and implementation of new improvement initiatives within the factory.

May 2016 to January 2018
Production Unit Manager (Kinder Joy)

• Defines the necessary actions for the implementation of the production plan and planning the operational activities for the lines in the business unit.
• Carrying out the analysis of the variations of the line within the business unit and being accountable for the interruptions and/or slowdowns of the line.
• Implementing activities for the optimization of the production factors (materials, methods, labour force and machinery).
• Responsible for the availability of the packaging/semi-finished/raw materials in case of modifications to the production plan during the week.
• Implementing all the actions necessary to guarantee the quality of the product and production process on the line and responsible for the checking of the samplings carried out by the operators of the lines.
• Formulating the requests for maintenance interventions and collaborating with the maintenance team leader in the updating of the cyclic maintenance plans.
• Checking that the maintenance interventions have been carried out in the specified times and according to the standards of hygiene and sanitization.
• Identifying and proposing continuous improvement initiatives of the line performance (man power efficiency, waste products / reworks, productivity).
• Guarantees that the standards of hygiene and safety on the line within the business unit are complied with.
• Responsible for the management and allocation of the resources on the line falling within the business unit and for the solution of conflicts on the line.
• Selecting resources with high skills and support HR during the selection process of the resources of the line within the business unit.

• Planning of production to ensure that customer service levels for PFR for the portfolio is maintained at 99%.
• Manage and maintain capacity plans for the lines in the portfolio to proactively analyse capacity constraints based upon monthly and annual forecast volumes.
• Highlight products for which the forecast is incorrect, identify trends and to ensure they are suitably challenged and reviewed.
• Monitor & manage sales and inventory levels continuously to maintain stock availability.
• Liaise, reach finality with and manage local and overseas suppliers on achieving timeous supply of material. This could include dealing with issues related to all aspects of the product e.g. from packaging, raw materials and bulk, through to finished product.
• Manage and review supplier capacity in proactive manner to identify any issues in terms of supply constraints.
• Participate and advise in projects pertaining to the launching and re–launching of new and existing products, ensuring implementation as per the milestone plans agreed and contributing to flawless implementation in terms of timing of delivery.
• Monitoring, prevention and control of non-moving and slow moving inventories, including co-ordination of plans to reduce, dispose or write-off inventory.
• Maintenance, clean up and control of the Bill Of Materials and the JDE data base for MRP and MPS outputs.

Planning:

• Responsible for all production planning at 4 outsource companies.
• Analyse marketing plan and translate into production plan.
• Co-ordinating all outsourced planning with internal planning.
• Manage capacity plans for outsource plants.
• Planning and calculation of material to ensure availability when moulds are outsourced.
• Ensuring material is available on time in plant to ensure production is realised.
• Arrange all equipment before production.
• Arrange for transport to and from sub-contractor.
• Annual capacity plans (analysed on a quarterly basis).  Determine whether to curtail or plan overtime on the assets.
• Ensure BOM’s are up-to-date.
• Assist planners on the purchasing side of the business
• Monthly reconciliation of finished goods, RM, FM and packaging.

 Reporting:

• Prepare and analyse daily plan vs. actual production.  Discuss this analysis with the production manager.
• Determine PPF (Perfect Plan Fulfilment) on a weekly basis.  Suggest ways of increasing productivity based on these measurements.
• Update machine loading report for outsource plants.
• Auditing of movements to and from the outsource plants.
• Preparing of monthly physical stock reconciliation reports for the outsource plants.
• Analysis and investigation of variances based on the monthly stock reconciliation report.
• Preparing the financial variance report for each outsource plant monthly.

Projects:

• SKU Reduction
• The elimination of low/non- profitable items and in turn reducing the number of items being purchased.
• Overseeing the running out of old packaging to avoid write-off costs.
•  Outsource Inventory Investigation
• Part of the finance team assigned to the investigation of reported losses at the outsource plants.
• Investigated and corrected the reported losses and in turn actually realised a profit in the outsource operations.

Multi-Weigh Scanning System

• Introduction of the warehouse scanning system.
• Training of outsource employees in using the new system.
• Running the daily enquiry report to highlight the errors of failed receiving movements.  Interacting with the IT, warehouse and finance teams in this regard.

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Production and Materials Planning
Procurement / Purchasing (Raw materials and packaging materials)
Sub-Contracting/Third Party Manufacturing
Deployment Planner

Planning:
Analyse sales forecast and translate into production plan.
Manage capacity plans for diaper assets.
Prepare and analyse plan vs. actual production reports.
Annual capacity plans (analysed on a quarterly basis). Determine whether to curtail or plan overtime on the assets.
Ensure BOM’s are up-to-date.

Purchasing:
From the production plans, extract purchasing plan for raw materials (RM), finishing materials (FM) and packaging.
Placed orders and expedite delivery.
Prepare annual budget requirements.
Annual forecasting for RM (both local and imports). Prepared on a quarterly basis.
Consignment stock control and management of payment.
Interface with account payable for payment processing.

Sub Contracting:
Manage production at sub contract manufacturer and sub contract packer.
Forecast and agree monthly requirements (3 month rolling basis).
Ensure RM, FM, and packaging is procured in time to meet above plan.
Monthly reconciliation of finished goods, RM, FM and packaging.
Arrange for transport to and from sub contractor.
Manage co-packing with the Cape Town factory.

Projects:
Upgrading 3 diaper assets in stages
RM procurement (new material)
Run outs of old material
Capacity management of start-up curve

Packaging changes (new marketing designs)
Monitoring run outs
Procurement of new bags
Minimize write offs

Promotions (Project Mega Magic)
New packaging design
Import Disney toys
Co-ordinate packing at sub contractor
Meet market deadline

SKU Rationalisation
The elimination of low/non- profitable items and in turn reducing the number of items being reduced.
Overseeing the running out of old packaging to avoid write-off costs

SAMPAC (South African Mill Planning And Costing)
Introduction of SAP APO system
Integrating old system BOMs on APO whilst ensuring that they are accurate