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E-Mail, Microsoft, MS Excel, Novell, Typing 70 w.p.m, MS Word, MS Explorer, MS PowerPoint, MS Outlook
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Manufacturing : Personal Assistant From 2018-02 To Current
Duties
Insurance : Ombudsman complaints administrator From 2013-06 To 2015-05
Duties
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Filing
Faxing
Typing of reports for management.
Diary management
Adhoc duties
Arrange parking, refreshments etc for meetings
Flight arrangements
Event management for department
Order monthly stationery and refreshments
Powerpoint presentations for management
General secretarial duties.
Typing of office correspondence.
Updating Intranet Site
Keep asset register updated
Attend to written/faxed mail
Arrange payment of monthly department invoices
Liaising with Ombudsman for Short Term Insurance
Handling of smaller Ombudman complaints
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Insurance : Secretary/Administrator specialist From 2011-01 To 2013-06
Duties
Filing, faxing, monthly and weekly reports, Helloprter complaints, diary management, arrange parking and refreshments for meetings, flight arrangements, general secretarial duties
Insurance - Brokering : Secretary From 2008-5 To Current
Duties
Filing
Faxing
Typing of reports for management.
Diary management Groupwise
Adhoc duties
Assisting with budget forecasting for next financial year
Managing monthly expenses/budget
Keeping monthly income/expense report up to date
Arrange parking, refreshments etc for meetings
Flight arrangements
Event management for department
Order monthly stationery and refreshments
Maintaining Personnel files
Ensure staff sick leave submitted on Oracle
Powerpoint presentations for management
Staff leave management.
General secretarial duties.
Typing of office correspondence.
Updating Intranet Site
Indexing of Policy Documentation
Manage staff private telephone accounts
Keep asset register updated
Attend to written/faxed mail
Arrange payment of monthly department invoices
Ensure Staff Strength report and Organogram are updated monthly
Confidentiality of staff salary information
Financial Services : Client Relations Administrator From 2007-2 To 2007-9
Duties
Preparing and sending birthday cards to clients
Calling clients and dealing with issues that arise
Pull site count per Client Relations Executive
Nil transaction reports
Promotions updates
Activity report for Client Relations Executives
Assisting Client Relations Executives
Preparing contracts and requesting authorisation for Change of Ownerships
Drafting End of Term contracts
Production of training manual
Requesting bank codes
Requesting credit checks
Telephonic questionnaires to clients
Blue Folder processes (Change of details of client relocation, renovation etc)
Nil transaction reports
Filing
Faxing
Adhoc duties
Financial Services : Client Services Executive/Secretary From 2007-10 To 2008-3
Duties
Liaising with clients and building relationships
Created database for new clients
Keeping database up to date with client information
Making sure client packs are up to date
Requesting further details and documents from clients if the client pack is not up to date
Request further information/documentation from clients with regard to other international travel
Requesting Tax Certificates from various Tax Authorities worldwide
Loading clients on Dragon
Submitting VAT claims on Dragon which gets sent to the processing department
Filing
Faxing
Typing of reports for management.
General secretarial duties.
Diary management outlook diary.
Minutes
Adhoc duties
Retail - Wholesale : POD Controller/Jnr Debtors Clerk From 2005-7 To 2006-11
Duties
Scanning all PODs for the various companies in the group (± 1500 PODs per day).
Scanning all tripsheets (± 500 tripsheets per day).
Indexing all the PODs and tripsheets.
Sorting out queries in regards to missing PODs.
Capturing linehaul tripsheets on a excel spreadsheet.
Emailing the branches of what stock is on route to them.
Doing daily Business Metrics Report.
Doing daily reports on Outstanding PODs.
Stock take every quarter.
Statement reconciliation
Healthcare : Resourcing Secretary - National and UK Project. From 2004-5 To 2005-6
Duties
Assisting with the UK nursing project.
Liaising with nurses regarding of the status of applications.
Following up with NMC (Nursing and Midwifery Council in the UK).
Following up with SANC (South African Nursing Council).
Communicating with UK regarding documentation needed.
Responsible for arranging of Visas and work permits.
Travel arrangements (local and international).
Typing of reports for management.
Updating of statistics for management.
Assisting Human Resource Practitioner.
Updating of HR Reports on a weekly basis.
Updating of manpower reports on a weekly basis.
Presentations.
General secretarial duties.
Typing of documentation.
Minutes
Setting up of interviews and internal meetings.
Arranging refreshments for the interviews and meetings.
Diary management outlook diary.
Compiling of internal adverts.
Handling of advert response.
Ensuring adverts loaded onto the intranet site.
Typing of letters of appointment and letters of transfer.
Petty Cash.
Event Management
Mining : Human Resources Secretary /Sales Secretary From 2001-9 To 2003-12
Duties
Technical Sales administrator (December 2002 December 2003)
Travel arrangements local and international.
Event management.
Report generation.
General secretarial duties.
Correspondence.
Client liaison.
Organising company functions.
Data capturing.
Presentation generation.
Compiling of data packs.
Coordinating meetings.
Documentation management.
Human Resources Assistant (August 2001 November 2002)
Event management.
IOD and workmans compensation.
Organising of Narcotic testing.
Revising company policies.
Contract negotiation.
UIF.
Recruitment of engineering staff.
Staff leave management.
Typing of letters and correspondence letters.
Client liaison.
Switchboard - relieving the receptionist.
Reception duties.
Screening of calls.
Manufacturing : Secretary From 1997-9 To 2001-8
Duties
Exporting.
Invoicing (Realworld and Accpac).
Client liaison.
Switchboard.
Reception duties.
Screening calls.
Office administration.
Dictation ¡V typing.
Taking minutes.
Purchasing.
Documental control.
Travel arrangements (international).
Document transmittal.
Correspondence.
Stock taking.
Information research.
Managing minimum stock levels.
Event management.
Invoicing on Accpac.
Debtors - phoning clients
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