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Internet, Pastel Accounting, Ms Office, Organising, MS Excel, Pastel Evolution, MS Outlook, Pastel Basic, Microsoft Office, Evolution, Pastel Accounting Partner, Microsoft Word
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Cleaning Services : Operations Administrator From 2021-09 To 2022-05
Duties
- Performing basic office tasks, including answering phones, responding to emails, processing mail and filing
- Maintaining a database, ensuring that records are complete and current
- Organising meetings, scheduling interviews and making travel arrangements
- Recording information, processing and filing forms
- Proofread and correcting reports, presentations and client facing materials
- Loading client costs for invoicing onto sage evolution
- Archiving paid files
- Credit Control
- Manage files from operations
- Typing and checking client reports
- Reporting to manager what jobs was completed for the week for invoicing purposes
- Minute meetings
- Responsible for adding new employees on ERS bio system for clock in
- Responsible for doing casuals wages
- Responsible for capturing overtime hours onto excel
Law Firm : Accounts Administrator From 2020-09 To 2021-09
Duties
Accounts payable & Bookkeeping Duties
- Tracking of all payments and expenditures, invoices, statements etc
- Maintaining historical records
- Paying suppliers and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
- Continuing to improve the payment process
- Responsible for paying out RAF claims to clients
- Recording transactions such as income and outgoings, and posting them to various accounts
- Processing payments
- Conducting daily banking activities
- Producing various financial reports
- Reconciling reports to third-party records such as bank statements
Administration Duties
- Follow up on queries
- Completing payment requisition on offers made
- Drawing and filing of correspondence received
- Updating claims system
- Collecting and delivering files to all relevant departments
- Preparing, organising and storing information in paper and digital form
- Dealing with queries on the phone and by email
- Greeting visitors at reception
- Managing diaries, scheduling meetings and booking rooms
- Arranging post and deliveries
- Taking minutes at meetings
- Updating computer records using a database
- Printing and photocopying
- Ordering office supplies
- Maintaining office systems
- Liaising with suppliers
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative staff and divide responsibilities to ensure performance
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary
Freight : Accounts assistant From 2016-05 To 2020-05
Duties
- Examining client billing statements for completeness
- Processing high volumes of invoices and credit notes (Pastel)
- Preparing monthly statements for month end
- Keeping track of clients credit limits
- Indexing and filing invoices
- Writing up client invoices
- Inputting invoices into an on-line accounts payable system(Tradeshift)
- Sending out invoices and statements to clients
- Dealing quickly with any financial queries
- Update journal entries (cash book)
- Petty cash entries on Excel and filing slips
- Adding new clients on to data base and Pastel
- Maintain contract files by updating frequent amendments
- Checking operators files if agreed rates and documents corresponds before invoicing and crediting
- Writing up taken tolls and diesel into registration book
- Reporting directly and regularly to accounts manager
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