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Internet, Pastel, Microsoft, Pastel Partner, MS Excel, Windows, Accpac, MS Outlook, Windows XP, BAAN, MS PowerPoint, Windows 95/98, Email, MS Word, Kerridge, Pastel Evolution, Microsoft Office, Quickbooks
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Consumer Products - FMCG : Bookkeeper From 2018-06 To 2020-07
Duties
- Purchase supplies and equipment as authorized by management
- Monitor office supply levels and reorder as necessary
- Tag and monitor fixed assets
- Pay supplier invoices in a timely manner
- Take all reasonable discounts on supplier invoices
- Pay any debt as it comes due for payment
- Monitor debt levels and compliance with the National Credit Act
- Issue invoices to customers
- Collect sales taxes from customers and remit them to the government
- Ensure that receivables are collected promptly
- Record cash receipts and make bank deposits
- Do monthly reconciliations of bank accounts
- Conduct periodic reconciliations of all accounts to ensure their accuracy
- Maintain the petty cash float
- Provide information to the external accountant who creates the company’s financial statements
- Assemble information for external auditors for the annual audit
- Maintain an orderly accounting filing system
- Maintain the chart of accounts
- Calculate variances from the budget and report significant issues to management
- Process payroll in a timely manner
- Provide clerical and administrative support to management as requested
Specializes in low temperature water-born radiant under-floor heating, solar powered floor heating and heat pump systems : Office Administrator From 2017-10 To 2018-06
Duties
- Supervision of eight (8) Technicians
- Stock ordering every morning
- Follow up on back orders placed
- Create pro forma invoices and fax invoices to debtors
- Update heat pump list
- Complete new job cards for technicians for call outs
- Process payments for COD suppliers
- Capture invoice for COD, 30 day and debit order suppliers
- Do monthly reconciliation
- Handling of all admin duties
- Handling of petty cash
- Capture petty cash slips and do reconciliation
- Receive petrol slips for NedFleet
- Full reception duties
Wiring Device Manufacturing : Office Administrator From 2016-03 To 2016-07
Duties
- Supervision of four (4) Technicians
- Responsible for Call Logs received via Oracle System
- Printing and filing all documentation relating to Accounts Payable and Receivable
- Issuing of Client Bookings to the Technicians in the morning for the rest of the day
- Issuing of Stock to the Technicians for the rest of the day
- Continuous follow up with Technicians ensuring they arrive on time at clients
- Follow up with clients to ensure they are satisfied with the service rendered
- Planning and control of Client Booking times and dates that had to be rescheduled
- Responsible for ordering of stock
- Responsible for handling the two partners’ diaries
- Update of diaries on Microsoft Office calendar
Accounts Receivable:
- Confirmation of all sales service toner and shop dockets
- Process Automatic Invoice run twice a week
- Print all Invoices Credit Notes and Statements monthly
- Furnish customers with copy of Invoices credit notes and delivery dockets when requested
General:
- Fax/Scan Tax Clearance Certificate as and when requested
- Process the unconfirmed service delivery toner report and check with service manager on a monthly basis
Steel Pipe Manufacturer : Creditors Clerk/Invoicing From 2012-10 To 2015-12
Duties
Creditors Clerk:
- In control of all creditors’ reconciliations, monthly and COD from N – Z.
- To ensure all Purchase Orders with Good Received Notes together with Tax Invoices are entered in the Accounting system.
- All capturing of Stock documents must be ready for month end, which falls on the 4th of every month.
- Ensure that all Creditors Reconciliations balance back to Age Analysis.
- Liaising with Customers, for outstanding Statements, Invoices, credit notes and ad-hoc queries.
- Ensure that Reconciliations are prepared from the 7th of every month and needs to be completed by the 15th of every month.
Invoice Clerk:
- Handling of COD and Terms Invoicing
- Need to ensure that especially with our Buy Outs Picking slips that a Purchase Order number is supplied.
- All capturing of Back Orders, Sales Orders and Invoices must be complete by the 30th of every month.
- Helping out with the printing of the Test Certificates when needed.
- Need to ensure that Back Order Recon and Sales Order Recon, and all Transfers of stock reports are completed by the 30th of every month.
- Back up for Supervisor when needed.
Labor union : Personal Assistant to Legal and Specialist Services Manager, and to Legal Department Manager From 2011-09 To 2012-09
Duties
Typing of the following documents:
- Employment Contracts for all UASA Employees
- Revising Policies and Procedures
- Correspondence from Divisional
- Manager to Companies and members
- Agreements
- Merger Documents
- Customer Complaints
- E-Mail Correspondence from Human Resources Manager to Companies and Members
- Ordering of Training Material for the Specialist Legal Advisors.
- Coordinating of documents and work activities
- Supervise customer complaints and care line database
Consumer Products - FMCG : Bookkeeper From 2006-05 To 2011-08
Duties
- Purchase supplies and equipment as authorized by management
- Monitor office supply levels and reorder as necessary
- Tag and monitor fixed assets
- Pay supplier invoices in a timely manner
- Take all reasonable discounts on supplier invoices
- Pay any debt as it comes due for payment
- Monitor debt levels and compliance with the National Credit Act
- Issue invoices to customers
- Collect sales taxes from customers and remit them to the government
- Ensure that receivables are collected promptly
- Record cash receipts and make bank deposits
- Do monthly reconciliations of bank accounts
- Conduct periodic reconciliations of all accounts to ensure their accuracy
- Maintain the petty cash float
- Provide information to the external accountant who creates the company’s financial statements
- Assemble information for external auditors for the annual audit
- Maintain an orderly accounting filing system
- Maintain the chart of accounts
- Calculate variances from the budget and report significant issues to management
- Process payroll in a timely manner
- Provide clerical and administrative support to management as requested
Pharmaceutical - Healthcare : Creditors / Cashbook Co-Ordinator From 2003-04 To 2006-04
Duties
Creditors:
- Capturing of COD and monthly invoices, balance recon’s to age analysis and to GL account, select invoices for payment
- Ensuring that payments via cheque or EFT are done on time to suppliers
- Responsible for Month end Accruals and preparing of Journal Reports.
Cashbook:
- Cash flow is done on an excel advanced spreadsheet, so that movements on all bank accounts can be reflected and from there a forecast is done
- Capturing of all incoming and outgoing monies
- Ensure capturing of all transactions are done on daily basis
- Miscellaneous filling weekly
- Monthly recon’s done for all different bank accounts
- Daily deposits of cheques and cash
- Foreign currency and local Transfers had to be updated daily on control sheet
- To follow bank rules and procedures re Transfers that have to be faxed through to banks for payments for example “Royalties”.
Financial Services : Creditors / Cashbook Co-Ordinator From 1997-06 To 2002-12
Duties
Creditors Clerk:
- Capturing of COD and monthly invoices, balance recon’s to age analysis and to GL account, select invoices for payment
- Ensuring that payments via cheque or EFT are done on time to suppliers
- Responsible for Month end Accruals and preparing of Journal Reports.
Cash Book Function:
- Capturing of invoices on Imprest Accounts
- Do Recon’s for individual bank accounts
- Sort out Queries re bank accounts
- Liaise with Branches re different bank accounts
- Meeting deadlines at the start of every month.
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