Bookkeeper, Accountant, Accounts Payable Manager (Any)

• AP Supervisor for a new team that was created to focus on Legend Accounts.
• I was responsible for a team of two and I deal with Suppliers on a daily basis resolving all the problematic accounts and cleaning up the Ledgers.  

• AP Controller for a new team that was formed.
• Training new employees and manage staff progress.
• Hub meetings to discuss KPI’s and targets.
• I am responsible for a team of two and a fixed term contract for an additional member in progress.
• I deal with Suppliers on a daily basis resolving all the problematic accounts and process credit notes / invoices and journals to correct the ledgers.  
• Work closely with Procurement and Managers to resolve disputes.
• Adhoc and Supplier payments runs on Lloyds and Bank of Ireland.
• Daily and Monthly Supplier reconciliations.
• Month end stats reporting including Age of debt.
• Manual matching for unallocated cash.
• Focus on backlog for DD accounts.
• Maintaining Supplier Account changes.

• Assist Project Manager with any Adhoc requests.
• Preparation of Client Application Journal Entries.
• Assist with Client Application payment recon.
• Assist with Excel reconciliation for BCR Management report for Project Manager.
• Liase with Contract Managers to resolve outstanding Purchase Orders.
• Manage Shared Services processing for Accounts payable.
• Accounts Payable recons and any Supplier queries.

• Team leader for both AR and AP Departments
• Manage current procedures and involved in new and revised processes and procedures
• Prepare and Submit Adhoc and Supplier Payments
• Manage permanent and fixed term contract staff (6)
• Managing the Purchase ledger inbox for all queries
• Supplier Recons and Age of Debt
• Sign off AR invoices and Credit notes
• Load Direct Debits for Accounts Receivable

• Assist Financial Controller with any Adhoc requests.
• Assist with processes and implementation of Accounts Payable on new accounting systems.
• Assist and work closely with Department Managers to improve current processes for accounts payable.
• Manage Financial Assistant.
• Manage Accounts payable Department
• Balance sheet reconciliations, journal entries and assist with Accounts Payable P&L

Reporting

• Responsible for the Intercompany movement and balancing of the entities. 
• Manage the A/P open orders and ensure all transactions are posted.
• Assist with processing of bank accounts, Petty cash, Credit cards, Accounts Receivable and Accounts payable whilst Financial Assistant was on leave.
• Sign off reconciliation of bank accounts, Petty cash, Credit cards, Accounts Receivable and Accounts payable.
• Month end journals and recons – Provisions, Accruals, Accounts Payable,  Accounts Receivable and any others requested by Management. 
• Month end Rental Income and tenant recons.

• Oversee Accounting functions for Accounts payable and receivable for all of our Quarries.
• Shared Services
• SEI and Excel reporting for my Managers, V-Lookups and pivot tables for reporting purposes for them to be able to finalise their management packs.
• Authorise transfers and payments on our Banking system.
• Manage Accounts payable Department and introduced new policies and procedures
• Manage the A/P open orders and all transactions are posted.
• Sign off reconciliation of bank accounts, Petty cash, Credit cards, Accounts Receivable and Accounts payable, analysis of periodic financials.
• Month end journals and recons– Provisions, accruals, Payroll, Accounts Receivable and any others requested by Management.  Revenue – Reconcile all Quarries sales month end recons in Pastel Partner (Now Sage) and I do the Integration Journal from Pastel to Sage.
• Assist with monthly, quarterly and annual financial statements, general ledger, balance sheet reconciliations, journal entries and P&L reporting.
• Vat journals to clear control accounts.
• Assist with RS2 Finance Management Packs for the smaller and medium entities.
• Responsible for the Intercompany movement and balancing for the Raubex group.
• Annual BEE spend report – Submit procurement figures.
• Year end preparations and assist with final balancing of Balance sheet accounts for auditors.
• Assisted with running year end processes on Sage. I continuously coach and guide the staff to ensure they reach their maximum potential and inspire them constantly.
• Assist with any queries regarding I.T. requirements in the office.

• Reconciled accounts and reviewed all materials, including surplus, income, expense data, net worth and assets.
• Compiled general ledger entries on short schedule with nearly 100% accuracy.
• Trained new employees on accounting principles and company procedures.
• Managed entire accounting cycle through completion, including gathering information, preparing documents, finalizing reports and closing books.
• Resolved issues in efficient manner and maximised customer satisfaction
• Generated financial statements for the smaller Entities and facilitated account closing procedures each month.
• Set up and improved accounting systems and processes to meet business needs and maximise effectiveness of operations.
• Generated reports detailing various metrics and account information.
• Compiled general ledger entries on short schedule with 100% accuracy.
• Maintained integrity of general ledger, including chart of accounts.
• Reviewed and processed employee expense reports and vendor invoices for payment.
• Collected and arranged financial information and entered details into Sage financial management system.
• Cooperated with engineering, manufacturing and corporate accounting to verify that quality standards were met.
• Provided extensive clerical and administrative support to department staff.
• Reviewed accounts, resolved coding areas and tracked recurring expenses for accrual entry.
• Accurately documented all cash, credit, fixed assets, accrued expenses and line of credit transactions.

• Entering & Balancing of General Ledger accounts
• Customer liaison
• Arranging payment for foreign accounts
• Manual & computerised cash books and journals
• Vat returns
• Assist with preparation of documentation for year end and audit

• Credit Control
• Customer liaison
• Open new customer accounts
• Control credit limits
• Monitor the Age Analysis 
• Monitor changes in account status
• Authorising debit / credit notes
• Reconciling & Authorizing Creditors payments
• Reconciling certain cash book and journal entries
• Stock control 
• Stock reconciliation
• Office staff salaries, anniversaries, and bonuses on excel and Pastel – submit to Accountant to do 
• Calculations and payment to Sars.
• Calculate commissions, sleep out allowances and bonuses for Drivers per load on Excel and Pastel – submit to Accountant for payments to Sars
• Month end reports – Total Sales, Litres, Repairs & Maintenance, Tyres, etc
• Directly involved with management decisions regarding financial aspects
• Management reports, CPK, CPL, profit & Loss, Stats for electricity consumptions, etc – all
• Presented in graph form and discussed in Management meetings
• Petty Cash Control
• Assist MD with all his work related incoming and outgoing mails and assist him with his personal mails.
• Assist MD with costing on tenders and submission
• Recon Insurance values and fleet numbers
• Recon Loans from financial institutions and update spreadsheet of fleet value.
• Arrange documentation for change of ownerships when vehicles are fully paid for
• Electronic Banking – Payments, entries and recon the bank statements on FNB and Nedbank
• Reconcile Union and Bargaining councils returns and do payments
• Capture provident fund for office staff and do payments
• Staff appraisals done every third month
• Assist HR with admin interviews
• Ensure procedures on documentation trails are followed correctly according to ISO standards
• Assist Creditors clerk with problematic Suppliers when requesting Supplier Evaluation forms
• Assist MD with catering for meetings, audits and Christmas functions
• Authorize expenditure for groceries
• Assist Quality Manger with new procedures, then have to manage and control procedures concerning purchasing, stores, debtors, creditors or any other
• Admin related procedure. Administer quality checks.
• Assist operations dept, debtors, creditors or admin dept’s with any queries or authorizations needed
• Aarto system – deduct off staff wages and do payment of fines and ensure spreadsheet is updated for Audit purposes
• Assist operations department with spreadsheet containing cost information for stats
• Purposes – hours worked, standing time, kilometres, values etc
• Sort out any telephonic or switchboard problems, or new internal extentions with Telkom
• Reconcile and authorize petty cash control with our satellite depots in Rustenburg and Sasolburg.
• Ensure their information on the spreadsheet regarding their expenses and statistics which include kilometres, litres, spillages, etc are correct
• Supervise the purchasing of office equipment
• Purchasing of an IT requirements
• Print reports and manage limits for Office and driver’s cell phone and Telkom’s allowances
• Reconciling and deductions of staff allowances and advances
• Preparations for Oil companies audits with regards to procedures and documentation needed
• Receiving and despatching contracts from Oil companies
• Liaising with Depot managers and or Head office managers on any administration queries
• Arranging accommodation and flights for any staff members attending conferences 
• Assisting with budgets per department

• Credit Control
• Quotations
• Customer liaison
• Establish credit limits and terms
• Open new accounts
• Control credit limits
• Monitor the Age Analysis 
• Monitor changes in account status
• Passing of debit / credit notes
• Creditors recons and internet payments
• Buying
• Prepare Budgets
• Manual & computerised cash books and journals
• Stock control against receiving and despatch
• Supervise analysing of raw materials and finished goods
• Stock reconciliation
• Costing
• Shipment control 
• Salaries and wages
• Uif, Paye returns
• Leave control
• Irp 5 reconciliations
• Service council returns
• Vat returns
• Month end reports i.e. trial balance, income statement, balance sheet
• Signatory in Company cheque book
• Directly involved with management decisions regarding financial aspects

• Reception
• Recon of salaries and wages
• Internet payments of employees
• Basic bookkeeping

• Reception
• Debtors control
• Creditors control
• Banking
• Manual Bookkeeping to trial balance
• Quotations
• Assisting with repairs to components