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Executive Assistant/ Office Manager (Manufacturing)


Candidate: 63439
Available: Available
Location: Johannesburg
Gender: Female
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Executive Assistant/ Office Manager
R30000- R35000
Immediate
Black
45
63439
Diploma
Marketing Management
Diploma in Marketing Management :Marketing Management, Entrepreneurship, Computer Practice, Communications, Entrepreneurship, Sales, Research
Grade 12:English, Afrikaans, Accounting, Office Practice, Entrepreneur, Computer Practice
SAGE, Internet, Pastel, MS Excel, E-Mail, Microsoft, Adobe, MS Explorer, MS PowerPoint, MS Word, MS Outlook, Windows
Industrial Machinery Manufacturing : General Secretary / Office Assistant From 2020-03 To 2022-09
Duties
  • Responsible for the whole site notices, compiling the management feedback
  • Organizing the town halls business update
  • Organizing the conferences events
  • Organizing International travel arrangement
  • Booking the car hire and accommodation and overseas train booking when needed
  • Booking parking base for visitors onsite
  • Responsible for the dairy management for the GM and 10 of his team
  • Maintaining assistance for the Senior management team
  • Overseeing all site problems in terms of maintenance, Audit updates & renovations
  • Organizing PPE for visitors
  • Responsibility for office refreshments through whole office site
  • Responsible for my department budget which that belongs to the GM office only
  • Involve in the senior meetings, project review for site
  • Prepare for audit
  • Quality adherence audit
  • Reordering cellphone for senior management when their company phone contracts expires and mine.
  • Managing Guesthouse of the company
  • Taking care of the housekeeper
  • Preparing for the executives visit
  • Booking our execs transfers and car hire
  • Arranging the guesthouse to be at the high standard at all times
  • Taking of the house maintenance through our contractors
  • Responsible to update contractors contracts
  • Taking care of the budget for the guesthouse
  • Responsible for all the house requirements in authorization
  • Audit preparation on HSE the files
  • Quality adherence audit
  • Managing the company guesthouse for Executoves
  • Compiling credit card recon & expense claims
  • Coordinating international  meetings via virtual connection (Teams)
  • Approving orders on JDE 
  • Liaisoning with company supplier
  • Ordering new cellphones and budget for new management employees

Automotive Technology : Executive Secretary From 2014-05 To 2018-07
Duties

 

  • Renewing of Lease &amp Contractors
  • Ordering Stationery
  • Taking minutes in the HOD's Meeting
  • Communicating with new suppliers
  • Office Manager
  • Manage the office budget
  • Allocate the spending of the budgets
  • ensuring that projects are run in compliance with the Organisation's requirements
  • providing guidance to project teams
  • maintaining and integrating project plans
  • tracking &amp reporting overall progress
  • administering the project budget
  • monitoring resource utilization
  • performing quality reviews
  • Establishing and maintaining the project documentation library.
  • Track project work plan deliverable
  • Draft project status reports for portfolio meetings

Mining : HR Secretary From 2010-03 To 2010-06
Duties
  • SAP system
  • Diary Management
  • Schedule meetings for HR Manager
  • Arrange Accommodation for HR Manager
  • Updating weekly report
  • Updating the monthly report
  • Compiling the presentation for People Co
  • Office management
  • Stationery Management
  • Updating the minutes of the previous meetings
  • Coordinating for the outside clients

Commuter Advertising Solutions : Executive PA to Sales Director From 2010-06 To 2013-12
Duties
  • Assessing the calls
  • Screening the calls
  • Compiling the Presentation
  • Updating the monthly report
  • Office management
  • Organizing the sales consultation
  • Coordinating for the events
  • Updating the meetings of the previous meeting
  • Diary Management
  • Organizing the meeting with external clients
  • Organizing the payments to the debtors
  • Renewing the contract of the employees
  • Compiling the EXCO Report
  • Compiling the Board Report for Sales Report
  • Accumulating the leave days for the Sales Dept

Healthcare : Training Coordinator From 2009-02 To 2010-02
Duties
  • Document distribution
  • Daily inbox (coordinate a way with each GM)
  • Order stationery
  • Maintain office equipment
  • Organize staff meetings, conferences and other activities
  • Process oracle requisitions
  • Assist with budgeting for department
  • Monitor monthly expenditure against budget
  • Maintain IR database
  • Send out press releases, invitations and events
  • Co-ordinate for training session for High Performance Program for Team Leaders 
  • Organize additional events (teleconferences, road shows)
  • Assist in preparing presentation for the above events
  • Assist in setting up new staff 
  • Keep staff birthday database and ensuring that they get their gifts on time
  • Build relationship to ensure easy execution of functions
  • Fill in for other finance administrators when they are not at work
  • Managing the Leave, sim and other confidential books

Advertising : Personal Assistant From 2008-02 To 2008-12
Duties
  • Screen calls
  • Take Messages
  • Diary management
  • Organizing meetings (Book meeting rooms, arrange beverages and Lunches)
  • Interaction with internal and external visitors (ensure they are appropriately engaged)
  • Travel (Visas, flights, accommodation, per diem)
  • Claims (general expenses, travel and business calls)
  • Office support (file business cards, manage contacts, order business cards)
  • Maintain document filing system)
  • Document distribution
  • Daily inbox (coordinate a way with each GM)
  • Order stationery
  • Maintain office equipment

Recruitment - Staffing : Personal Assistant From 2007-02 To 2007-12
Duties
  • Screen calls
  • Take Messages
  • Diary management
  • Organizing meetings (Book meeting rooms, arrange beverages and Lunches)
  • Interaction with internal and external visitors (ensure they are appropriately engaged)
  • Travel (Visas, flights, accommodation, per diem)
  • Claims (general expenses, travel and business calls)
  • Office support (file business cards, manage contacts, order business cards)
  • Maintain document filing system)
  • Document distribution
  • Daily inbox (coordinate a way with each GM)
  • Order stationery
  • Maintain office equipment
  • Organize staff meetings, conferences and other activities
  • Process oracle requisitions
  • Assist with budgeting for department
  • Monitor monthly expenditure against budget
  • Maintain IR database
  • Send out press releases, invitations and events
  • Co-ordinate (with CA) interim and Annual results
  • Organize additional events (teleconferences, road shows)
  • Assist in preparing presentation for the above events
  • Assist in setting up new staff 
  • Keep staff birthday database and ensuring that they get their gifts on time
  • Build relationship to ensure easy execution of functions
  • Fill in for other finance administrators when they are not at work
  • Managing the Leave, sim and other confidential books

 

Personal Assistant & Receptionist - 2006/03 - 2006/10 - Temp Assignment

  • Screen calls
  • Take Messages
  • Diary management
  • Organizing meetings (Book meeting rooms, arrange beverages and Lunches)
  • Interaction with internal and external visitors (ensure they are appropriately engaged)
  • Travel (Visas, flights, accommodation, per diem)
  • Claims (general expenses, travel and business calls)
  • Office support (file business cards, manage contacts, order business cards)
  • Maintain document filing system)
  • Document distribution
  • Daily inbox (coordinate a way with each GM)
  • Order stationery
  • Maintain office equipment
  • Organize staff meetings, conferences and other activities
  • Process oracle requisitions
  • Assist with budgeting for department
  • Monitor monthly expenditure against budget
  • Maintain IR database
  • Send out press releases, invitations and events
  • Co-ordinate (with CA) interim and Annual results
  • Organize additional events (teleconferences, road shows)
  • Assist in preparing presentation for the above events
  • Assist in setting up new staff 
  • Keep staff birthday database and ensuring that they get their gifts on time
  • Build relationship to ensure easy execution of functions
  • Fill in for other finance administrators when they are not at work
  • Managing the Leave, sim and other confidential books

Sale, and brokerage of securities : Temp - Receptionist From 2005-02 To 2005-10
Duties

 

  • Reception:
  • Answering Call
  • Taking Messages
  • Typing the documents for Sales Manager
  • Responsible for the stationery
  • Arrange the boardroom for the meetings
Johannesburg
Johannesburg
Sotho
English
Yes
Ekurhuleni (East Rand), Johannesburg (Incl. Northern Suburbs)
Yes
Not Known
Available
Yes
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