ECSA (ENGINEERING COUNCIL OF SOUTH AFRICA : Payroll Systems Specialist and Benefits From 2015-01-12 To 2019-06
Duties
- Manage all aspects of payroll
- Establish appropriate checks and balances to ensure payroll compliance and accuracy
- Work with the accounting department to prepare and review payroll account reconciliations
- Perform internal payroll audits and liaise with auditors in relation to payroll system controls
- Prepare documentation for various audits
- Advise on the best methods of improving the system
- Preparation of various payroll related reports
- To anticipate and manage changes to the payroll system to reflect employment and other relevant legislation
- Respond to user request and enquiries
- Year-end processing and reconciliation including payment reports
- Statutory reporting and filing
- Monitor accurate processing of staff appointments, transfer, promotions and terminations
- Review and improve payroll policies and procedures
- Ensure that all payroll information and records are maintained in accordance with statutory requirements
- Interpret new legislation impacting payroll
- Prepare compensation and benefits budgets, including regular monitoring, reporting and budget reviews
- Co-ordinate compensation and benefits processes e.g. job profiling, job grading exercises and benefits reviews
- Lead and manage compensation projects
- Time keeping and attendance as well as overtime approval
- Manage Employee Assistant Programme Administration
- Responsible for the perfromance management
NGO : HR/PAYROLL AND BENEFITS OFFICER From 2014-07-10 To 2014-12-31
Duties
PAYROLL ADMINISTRATION:
Loading and registering of new staff on VIP payroll system
Loading and updating of all monthly payroll changes on VIP
Handling of payroll queries and see to solution
Handling of staff transfers and all other movements
Process petrol claims on ESS and keep travel claims spread sheet updated and make changes on VIP
Benefit administration for new appointees: Assist, when needed new staff with completion of all documents related to payroll that will be:
Payroll questionnaires
Pension fund forms
Medical Aid forms
Death and Disability
MPS forms
Ensure that proof of existing medical aid for new employees (those that are not joining Right to Care medical aid
Addresses medical aid queries
Ensure that all new staff are registered on pension fund, sending of all new application to the service provider
Liaise with Right to Care’s broker and ensure all new and existing staff are on a correct pension fund options
Terminations
- Ensure that signed resignation letters are submitted in time
- Updating VIP on terminated staff
- Ensure that all assets are submitted to IT and keep copies of the return forms into employees’ personal file
Ensure that all timesheets are submitted and updated
Paying out leave due to employees
Prepare payment requisitions for payroll related issues
GENERAL HR SUPPORT AND SERVICE:
Handling maternity leave applications
Coordinates UIF for maternity and Terminated staff and disability administration
Handling general HR queries
Maintains an effective filing system
Ensure that shared systems are always uploaded with latest information (B-drive and Z-drive)
ESS ADMINISTRATION:
Registering of new staff/sites on the system
Assist staff with setting up of passwords
Handling of other ESS queries
SELF DEVELOPMENTS AND SELF MANAGEMENT:
Plan and manage time effectively
Take personal responsibility for all decisions and actions
Be proactive to resolve problems
Take responsibility for self – development, initiative and implement development plans. Identify of own training needs and informs Line Manager
Keeping abreast with all HR policies and amendments
Keeping abreast with relevant legislation
TEAM WORK AND CO-OPERATION:
Contributing to the important objectives of the team
Keeping other team members informed of relevant issues and timeously
Building team spirit, helping others and openly acknowledge team work and co-operation
INTERPERSONAL RELATIONSHIPS:
Project self-control and reveal an ability to manage conflict situations
Accepting and respond constructively to criticism and feedback
Supporting and contribute to the success of others
Engineering : Human Resource Officer From 2007-8 To 2013-1
Duties
RESPONSIBILITIES:
HR ADMINISTRATION:
Ensure contracts letters, benefits documentation(Pension Fund, Medical Aid) etc are completed in an accurate and timely manner
Update the HR system with all relevant information
Assist with salary structures, level reviews and payroll issues
Provides regular and through HR reporting back to the HR Manager
Conduct exit interviews with employees leaving the organization
Compile and provide statutory reporting (COIDA, Stats SA) as required
Act as point of entry for all employee HR admin related queries
Collect performance contracts of all employees and place on personnel files
Consolidate and place on each personnel file all job descriptions of employees in Mechem
Keep record of status changes of employees within the company and ensure that personnel files are updated accordingly
Administer the Mechem leave system and supply financial department with leave report (leave provision)
Ensure that all Mechem personnel files are complete with all required information
Check that personnel info on files and HR information system is updated on annual basis.
Demonstrates confidentiality
RECRUITMENT AND INDUCTION:
Screening of all CV
Work with managers to attract and select the right people into organization
Complete recruitment specifications in conjunction with management
Schedule and conducting interviews with management and candidates
Conduct reference, qualification, criminal record checks and arrange medical for all employees
Advertise position directly in media/local news papers
Sitting in interviews
Doing Induction to new employees
INDUSTRIAL AND EMPLOYEE RELATIONS:
Document and process all administration linked to employee termination , i.e minutes, recordals, settlement agreements etc
Ensure legal compliance pertaining to our policies and procedures (BCEA and LRA)
Ensure fair management practices to protect the company from risk
Facilitating the disciplinary process and ensure all administration is in line with legislation
TRAINING AND DEVELOPMENT:
Assisting with and identifying staff training required
Facilitating the staff appraisal process and assisting in implementing personal development skills plans contained on the employee appraisals
Assist with the relevant training and development courses as identified or requested
Co-ordination of internal and external training
PAYROLL ADMINISTRATION:
Prepare payroll
Compile annual salary budgets incorporating all benefits/provisions etc.
Responsible for processing and finalization of the monthly payroll inclusive of all input, reconciliations, journals, statutory(SARS; SDL; UIF) and third party payments(Garnishes; Bonds; Maintenance etc)
Updating staff information on the payroll
Handling pay queries
Processing payments via FNB online
Generating monthly reports and month end reporting
Bi-annual PAYE reconciliation and submissions to SARS
To ensure that all employees receive their monies timeously and correctly
Compile and submit annual salary increases, 13th cheque and performance bonus schedules for authorization
SERVICE PROVIDER INTERFACE:
Act as interface between Mechem and medical aid service provide(Discovery)
Act as interface between Mechem and pension fund admin service provider(Denel Retirement Fund)
Act as interface between Mechem and Abet service provider (Khona Training Cc)
Act as interface between Mechem and Softline VIP
Act as interface between Mechem and Absalom HR system (HRIS)
REPORTING AND FILING:
Report directly to HR Executive Manager(second in command of HR Department) and to ensure that HR Manager is supported in the delivery of HR service
Ensure accurate reporting of HR information on Bridge for monthly report to Denel Cooperate Office (HR Department)
Ensure accurate report of skills development and Mechem employee training on Bridge (Business Information Portal)
Ensure report on all Mechem EE figures on Bridge Portal
Ensure report on all Mechem BBBEE HR related figures on Bridge Portal
From February 2013 he has been doing temp assignments
Manufacturing : HR Officer/Payroll Senior From 2003-5 To 2007-6
Duties
- Personnel Files; Filing
- Employee taken on
- Administration of salaries and wages payroll (Paywell System)
- Reconciliation’s and statutory Payments
- Reporting (HR Consultant, Personnel Admin. Manager & Executive HR Manager)
- Handling of general duties
- Terminations (Resignations and Abscondments)
- Third party payments; Wages / Salaries Advances
- Home loans (STD. Bank and Denel Retirement Fund)
- Pay slips; Statistic; Leaves
- Manual Payments; Long Services
- Employees Birthdays Report
- Overtime Calculations
- Time Genius (BLICK SA) Time Attendance System
- Paying of Regional Services
- Payments of PAYE, SDL and UIF
- Inductions
- Medical Aid
- Interviewing
- HR Focus (Employee Data Base)
- Statutory payments
- 21st Century NuQ HR Payroll System
- VIP Premier User ( Certificate Workshop-Day 1 and Workshop-Day 2)
Building - Construction : HR Admin From 2002-6 To 2003-5
Duties
Recruitment, selection and placement (hourly paid employees, Artisans)
Time Cards and Sheets (Time & Data System Computerized)
Wage Advances; Filing; Costing for site
FEM (compensation for occupational injuries & diseases) Act 1993
Staff termination, resignations, abscondments, demobilization
Application for visas
Daily reports (strengthening reports, man-hours, supervisor reports and unauthorised overtime)
Police clearance for employers; Induction; Wage Queries
Bookings (Transport for employees to site)
Updating data base for new recruitment
Secondment of employees
Application for Insurance for working outside SA Borders (Evacuation Cover)
Explaining of Contracts entering into by new recruits
Bookings for medical check-up
Issuing of memos
INDUSTRIAL RELATIONS:
Provide support function to IR Manager
Promotion of sound Company Human Relations
Involvement in disciplinary hearings and grievance Procedures (site)
Compile and interpret IR statistics
Update HR Policies and Procedures remain in compliance with current Labour Legislation
Updating Bargaining Council Cases
MAJOR PROJECTS:
Potgietersrus Platinum Mine (Moolman Bros Project Agent of LTA Opencast Mining Division)
Open Cast Mine Project Mining Platinum for the Amplats Group (Pty) Ltd Contract Value of 500m over 15 years with total work force of 600
Maandagshoek Platinum Mine in Burgersfort (Group Five Projects) PTY Ltd
Construction of Concentrator Plant for the Anglo American Platinum and African Rainbow Minerals, Contract value 48m over 6 months with staff of 680 (84 salaried staff & 596 hourly staff)
Mozambique Aluminum Smelter (Group Five International) PTY Ltd
Construction of Burk & Furnace, Mechanical and Electrical Installation Contract of 60million for over 12 months with total work force of ±300, and 40 salaried staff.
Mining & Construction : Wage Office Personnel From 1996-9 To 2002-2
Duties
Capturing Time Cards & Sheets
Pay Point Statistics
Leave Records; Costing; UIF; Transfers & Termination
Applying Pensions & Provident Fund
Journals
Reconciling all month end accounts e.g. Advances, control account
Undertake secrecy (confidentiality)
WCA Claims
Dealing with queries
Home loans consult; assist applicants & submissions, monthly recons.
Printing payrolls and month end reports
Manual payments, calculations
Personnel file-up dates
Correspondence to bank / HR support
Understanding and have knowledge of company procedure policy
National Labour Act – Labour Agreements
HUMAN RESOURCES DEVELOPMENT:
Relationship by objective committee member
Setting up of the RBO committee (facilitated by: ATTIE VAN DER MERWE &
DUSTIN MLAMBO (IMSA) 3-5 JUNE’96
Attending monthly communication meetings
Liaising on the Sites Development of RBO
Negotiation (Union & Management)
Employment Equity Committee
Job Grading Committee
Affirmative Action Committee
Training & Development Committee
Recognition and Procedural Agreement (Union & Management)
Signed Discrimination Statement of Intent
“We are committed to Equality in all areas of our business and will not tolerate any form of discrimination” (signed 6 June 1996) Organizing Cultural Diversity workshop for all employees of the company 6 May 1997
Opencast Mining : Senior Administration Clerk From 1995-9 To 1996-9
Duties
MANPOWER PROVISIONING:
Monitor Induction of New Employees
Monitor of New Engagements
Long Service Award
HUMAN RESOURCES / INDUSTRIAL RELATION:
Attending Disciplinary Hearings
Communication Meetings
PERSONNEL ADMINISTRATION
Develop implement and maintain personnel record system (manual & computer)
Update Human Resource Manager on Accurate HR/IR matters (monthly)
Management Meeting (personnel statistics)
Assess Loans / Applications and make recommendations on large amount by monitoring of money lent out so as to remain within set limit
ensure documentation is correctly completed
Petty Cash; Wages; Costing
Transfer and terminations
Incentive Bonus
Temporary Staff; Time Sheet (calculating of time cards)
Responsible for Company Cheque Book
Reconcilliations
Retail : Stock Taking From 1994-1 To 1994-12
Duties
Receiving and dispatching
Order requisition
Quality Control
Stock Taking / Reconciliation