Operations/Specialist Losgistics (Mining)

Outbound process and Inbound (Exports and Imports)

Planning and execution of deliveries, monitoring Vl10 reports and execute orders, creating outbound shipments as per GI dates, liaise with the warehouse for dispatching of daily deliveries. Drivers debriefing for local deliveries, preparing exports documentation for SADC, West Africa & East Africa, liaising with transporters for exports and long-distance deliveries. Costing of all shipments and arrange payments with finance for all stake holders. Giving deliveries feedback to customer services for non-delivered orders.

Check and share clearing instructions with forwarders for imports cargo from Geneva, London, Brussels, India, and China.

Tracking of all airfreights and sea freight shipments.

Arrange with transporters for the delivery of import shipments to warehouses,

Liaise with receiving to confirm the incoming shipment for GR completion.

Costing of all imports shipments and share files with finance for payments.

Reporting.

Imports

Liaise with procurement department for stock planning and orders execution.

Place international orders for Raw materials needed for Emulsification plant.

Planning imports from suppliers in countries such as Poland, Czech Republic, England, US and China.

Place orders for   detonators and blasting caps for Losberg Magazine plant/Cartridge plant. Coordinate inspection bookings with CIE (Chief Inspector of Explosives) for Airfreighted explosives.

Arrange the transportation of Explosives from the Airlines to BME plants.

Process all purchase orders for the payment of service providers, Clearing agents and transporters.

Process the supplier payments as per shipments terms. Reports on all imports rolling plans and executions.

Liaise with suppliers for orders confirmations and shipments invoices and supporting documents for import permits applications.

Track and trace all Airfreight & sea freight imports with Forwarders, Clearing agents & shipping lines. Liaise with Emulsifier plants, Production Magazines and spare parts departments for accuracy receiving of stock to reconcile stock for supplier’s payments according to the sales terms

Monitor the activities of transporters (i.e. Inventory, receiving orders from clients, scheduling deliveries, and ensuring that products are received on time) and other service providers (i.e. customs clearing agents, freight forwarders, etc.) in line with SLA's and SHERQ principles, and to report on their performance. To escalate non-conformance to SLA standards.

Exports

Process export orders for finished goods/packaged of explosives to Australia by air.

Process orders for exports of HEF and Packaged explosives to Lesotho mines.

Exports documentations and Transportation arrangements/Cross border

Suppliers/Transporters liaison and purchase orders for payments

Invoicing

Coordinate loading of Cross boarder trucks for Swaziland, Mozambique & Botswana stores.
Liaise with Long life, Ambient and cold chain floor to ensure that orders are picked and complete are complete for international stores.
Physical double check foods stock ready to load that it has compliance certificates prior dispatch.
Arrange all inspections as per legislative requirements (State vet & PPECB to ensure compliancy with Government regulations.
Accurately prepare the Bill of Entry and EDI the data file to Customs for attestation
Prepare and EDI customer documents complying to destination and origin legislation
Prepare the required Bank form for submission to the bank prior to shipment
Prepare and arrange attestation of SADC Certificates, Certificate of Origin
Prepare original documents for Forwarding to the Clearing agents/Franchise for easy clearance at destination
Delivery against Export scorecards
Adherence to Service Levels agreements with customers and service providers
Actual costing after completion of each shipment with variances documented
Weekly tracking reports to customer allowing easy planning of stock.

Preparation of delivery documents/trip sheets as per schedule.
Liaise with DC Warehouse dispatch for trailers loading
Plan on truck utilization, debrief& dispatching of drivers
Monitoring of deliveries/fleet using fleet tracking system, and assist with any queries for the drivers.
Reporting on all day shift deliveries and night drops,
Liaise with shop managers for orders update & special deliveries., Fleet control,
Telematics (maintenance & diagnostics), fuel & route management,
defects & mechanical reports to the workshop
Vehicles/trucks inspection during exit
Ensures that all returned stock is handed to RC (Return Center)
And necessary documentation is handed.
Inspect Pre and post trip by ensuring that the fleet is aligned with ARRTO before and after the trip
Debriefing drivers when return and capture pod information on excel.
Coaching and motivating drivers to perform at their best
Assist the drivers with fleet technical problems and compare with live tracking reports.
Report all accidents.

Supervising of receiving, picking, Scanning, dispatch and invoicing of stock
Ensure that all Orders Coming in the main warehouse are as per Brand manager’s orders.
Controlling the receiving of all imports and local orders
Plan & receive Containerized/ sea freight stock
Check stock against discrepancy and price difference and damages
Return of discrepant stock to suppliers.
Stock Adjustments,
Correct labeling of stock and binning process
Liaise with Brand Managers and sales team about stock queries.

Bonded warehouse control,
Receive & check cargo against discrepancy and reported to the manager
Invoiced & Handled cod storage payments
Released customs cleared goods to agents & customers
Update tracking information on international tracking system
Co-ordinate all airfreight imports queries, Process RIB and road freight.
Advised shipments status to internal and external customers
Prepared customs documents (DA 500/SAD 500’s,) for cargo collection from the airlines
Filling and keep records of airfreight shipments.
Coordinated all deliveries & debriefed driver