HR Assistant (Human Resources)

Human Resources: 

• Assisting the managers and owners with the recruitment process.
• Advertising vacant positions, preparing new contracts and job descriptions, and managing the employment process.
• Ensuring new employees fully understand the policies and procedures.
• Updating company policies and procedures.
• Arranging induction training for all new employees.
• Coordinate and administer employee status changes (i.e. pay increases, promotions, and demotions).
• Assist foreman and managers in training employees by giving toolbox talks, explaining new or updated policies, etc.
• Maintain a safe environment for employees and clients by ensuring that the Health and Safety Act and ISO requirements are adhered to.
• In charge of leave approval and keeping leave registers up to date.
• In charge of overtime approvals and log sheets.
• Arranging employee medicals and ensuring medicals are up to date.
• Ensuring that the company’s  Performance Management Cycle is up to standard by assisting line managers with planning, setting goals, monitoring progress, reviewing employee performance, and measuring Key Performance Indicators (KPIs).
• Arrange employee training (working at heights, confined spaces, etc.) and ensure all employees have up-to-date training and valid training certificates.
• Issue warnings and disciplinary hearing notices.
• Ensuring the legal team has all the required information and documentation for CCMA cases.
• Ordering and issuing PPE to all employees and ensuring all employees have the required PPE relevant to the specific tasks.
• Ensuring that Injury on Duty (IOD) claim forms are completed and registered before the due dates.
• Provide payroll information to the external HR firm by collecting time and attendance records.

Office Administration:

• Handling switchboards and emails.
• Handling all petty cash slips and cash books on pastel for the accountants.
• Handling and processing all supplier and customer payments.
• Handling all quotations for customers and suppliers.
• Liaising with suppliers.
• Processing client and supplier purchase orders.
• Generate invoices and delivery notes.
• In charge of all month-end invoices and statements to clients.
• Follow up on client payments.
• Resolving client complaints.
• Scheduling appointments and meetings.
• Maintaining asset registers.
• Maintaining the quality of services provided by following organizational standards

• Wildlife data analysis.
• Record Keeping and data consolidation.
• Working with laboratories to confirm DNA percentage and animal origin.
• Animal data filtering, verification, and updating of records.
• Meeting with new or existing clients to establish or maintain client relationships.
• Attending wildlife auctions.
• Creating wildlife catalogues.
• Providing training and support to clients on GameLab wildlife management software.
• Visiting client farms to facilitate data handover.
• Management and handling of all animal data-related projects.
• Directly assisting the Chief Operating Officer with ad hoc work.
• Providing feedback to GameLab to optimize software.

Lodge Management
2013 to 2018

• Wildlife data capturing.
• Keeping asset registers and stock takes up to date and providing owners with monthly reports.
• General Human Recourses.
• Placing orders, generating invoices, and making payments.
• Managing gardeners and cleaners.
• Managing the cheetah and Bat Eared Fox breeding projects and providing yearly reports.
• Basic bookkeeping (Pastel entries).
• Monitoring lodge radio communications.
• Compiling standard operating procedures.
• Set up menus for each catered group.
• In charge of all guest bookings, check-ins, hosting, and check-outs.