Permanent - Receptionist / Administrator - Johannesburg - South Africa

Key Responsibilities:

Reception Duties:

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).

Administrative Duties:

• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations and prepare vouchers.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Handle sensitive information in a confidential manner.

• High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office
• Hands-on experience with office equipment 
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organisational skills.
• Multitasking and time-management skills, with the ability to prioritise tasks.