MAIN JOB FUNCTION:
Ensure invoices are matched against purchase orders, Waybills, Manifests and Trip sheets with reference to quantities, weights (actual or volumetric), kilo meters, hours, quality, description and price/rate cards.
Ensure purchase orders and expense invoices are properly authorised and are in accordance with the appropriate levels of authority.
Ensure fleet invoices are captured according to approved PO from the Fleet system and costs are appropriately accounted for.
Ensure the correct GL account & vendor account is utilised when processing invoices in Accounts Payable module.
Ensure that Vendor invoices are captured in the FMS (Winfreight).
Preparation and submission of creditors reconciliation (ensure invoices follow sequence).
Forward remittance advices to suppliers after completion of payment run.
Ensure timeous processing analysis & reconciliation are in line with monthly Financial reporting deadlines.
Assist with balance sheet recons during the month and the finalization at month end.
Ensure audit deliverables are maintained according to the standard required by the auditors.
Any ad-hoc duties which are assigned.