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- Arranging of Executives calenders, including scheduling meetings, appointments and travel arrangements.
- To schedule, organise and arrange meetings and appointments as needed to be set up.
- Confirming these appointments, the day before.
- Relaying the relevant upcoming days appointments with Executives on the day, so that they are constantly in the know of his schedule and related times
- Co-ordinate and maintain electronic calendars OF THE Executive Team
- Assist the Executive Team in coordinating meeting rhythms and tracking team member action items. Coordinate daily, weekly, monthly and quarterly
- Provide strong secretarial support to Executive Team to manage their workload notes, produce minutes & send action items to team.
- Co-ordinate and prioritise incoming commuications, including emails, phone calls ensuring that matters are addressed promptly.
- Co-ordinating and organizing meetings, conferences and special events, including logistics, agenda preparation, and follow up actions.
- Prepare correspondence, presentations and other documents
- Serve as liason between Executives, internal teams, clients and external stakeholders, maintaining professional and confidential communication at all times.
- Booking of flights, accomodation, car rental, as needed after authorization as well as any events related at least 1 week prior to travel
- Apply and completion of all documentation for travel Visas
- Managing special projects and initiatives as assigned by the Exceutives, ensuing timely completion and delivery.
- Management of email database in Pipedrive
- Printing and managing marketing materials
- Assisting with personal tasks and errands for the Executive Team as needed
- Performing other administrative duties as required to support the Executive Team
To apply immediately for this position click here: www.totalrecruitment.solutions/candidate_registration_1.aspx?JobID=74918&referrer=Unique
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- Matric
- Proven experience as an Excecutive Assistant, office assistant or relevant role
- Qualifications in secretarial studies will be an advantage
- Very good computer literacy in Microsoft Office (Word, Excel, PowerPoint, Outlook, Internet Browser), STRUMIS (Training)
- Keep relevant stakeholders informed.
- Written Communications – Ability to write, clear, precise, well-organized documents and emails using appropriate vocabulary, spelling, grammar, & word usage.
- Intergrity and Honesty - Iron clad, does not ethically cut corners
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