Purpose of the Job:
The Buyer is responsible for purchasing materials, supplies or equipment for the business and to further negotiate the best possible price with suppliers.
Job Functions:
1. Sourcing and procurement of maintenance, repair, operational and ad-hoc requirements.
2. Identifying the organization’s purchasing needs.
3. Researching, selecting, and purchasing quality products, material, or equipment.
4. Monitor current stock levels to decide if more should be ordered.
5. Liaise with internal stakeholder ensuring timeous procurement and delivery of raw materials, cement, burner fuel, steel, mesh, materials, and equipment.
6. Capture purchase requisitions and create purchase orders.
7. Request order confirmations for all orders placed.
8. Follow up with suppliers to ensure that orders are processed and delivered on time and in full.
9. Arrange documentation for any COD purchases and submit it to the accounts department for payment.
10. Ensure suppliers have stock and ensure purchase orders are placed in advance.
11. Monitor potential stock out caused by delivery delays, strikes, material shortages etc. and take necessary action to ensure availability of materials.
12. Resolve any queries or discrepancies on invoices, deliveries, or price differences.
13. Monitor all return to suppliers and co-ordinate with the accounts department.
14. Understanding the target market and analyzing trends in order to make informed buying decisions.
15. Implement cost and budgetary controls.
16. Maintain effective relationship with internal and external stakeholders.
17. Evaluate service delivery of all suppliers and goods delivery and make recommendations to improve processes for the buying process.
18. Manage all communication and negotiate with supplier on the best price and other purchasing variables.
19. Ensure that a professional and consistent approach is taken in relation to all supplier relationships.
20. Conduct research for new components and suppliers.
21. Contact suppliers to resolve price, quality, delivery, or invoice issues.
22. Negotiate early settlement discount with suppliers.
23. Introducing BBB-EE Vendors.
24. Opening of 30-day accounts with suppliers.
25. Ensure sufficient credit limits with suppliers.
26. Keep track of what is available in inventory.
27. Ensure full traceability of all stored materials/items.
28. Verify that all deliveries correspond to the ESA purchase order number issued to the supplier.
29. Day to day organization of a goods received.
30. Collect goods from suppliers and deliver documents to customers.
31. Accurate processing of delivery notes.
32. Accurate and up to date processing of purchase orders.
33. Accurate & neat filing & archiving.
34. Participate actively and constructively in meetings