Document & Data Management
- Maintain an organised system for all Safety, Health, and Environmental (SHE) documentation.
- Scan, rename, and digitally store documents for accuracy and consistency.
- Create and manage folders for effective record-keeping and easy retrieval.
- Input, capture, and organise legal and specified documentation/certificates into the Integrated Management System (IMS).
- Ensure all SHE-related statistics and reports are submitted to the client and head office on a monthly basis.
- Load all required data into the Safety Management System -
Document Control & Compliance
- Initiate document control procedures, including requesting document numbers.
- Prepare and update safety files (contractors' packs) in accordance with client requirements.
- Compile and approve all risk assessments related to projects.
- Monitor and review all SHE documents regularly (monthly, quarterly, bi-annually, annually).
- Ensure all lifting equipment has valid certification before use.
Site Safety & Risk Management
- Conduct regular workplace inspections to identify unsafe conditions and acts.
- Provide guidance on all safety-related matters, ensuring compliance with legal and company requirements.
- Conduct over-inspections on equipment, vehicles, and tools used daily.
- Establish and obtain all relevant safety requirements from clients.
- Ensure all personnel complete medicals and inductions as per client requirements.
- Attend safety meetings and report incidents, near misses, and medical cases to clients and head office.
Training & Emergency Preparedness
- Conduct toolbox talks and provide safety awareness training to employees.
- Actively participate in emergency response drills and provide feedback reports.
- Assist with internal audits to assess compliance with safety, health, and environmental standards.
General Administrative & Site Support
- Attend all safety-related meetings and take comprehensive minutes.
- Support site-specific activities, including project maintenance and contractor compliance (administrative only).
- Ensure smooth communication between different departments regarding SHE matters.